Logistic Coordinator

On behalf of Médicos del Mundo, MdM is looking for professional figures to involve in our mission in Palestine.

Logistic Coordinator

Mission

The Logistics Coordinator, based in Jerusalem, is responsible for the development, coordination, supervision and monitoring of all logistical components of MdM projects in occupied Palestinian Territory. His/her objective is to establish a strategy and action plan with the Country Coordination and Base Coordination to ensure support and supply to the mission projects, implement the strategy and oversee all aspects of logistics coordination and security of the mission.

Location

East Jerusalem, West Bank and Gaza

Structure

The successful candidate will be part of the Humanitarian team and will report to the General Coordinator, as well, he/she will have a direct technical link with the Logistic Referent in HQ.

DUTIES

• Activities, planning, and monitoring.
• Plan and monitor logistical activities.
• Participate in the preparation and monitoring of the annual budget for projects.
• Management and supervision of logistical staff in Jerusalem, West Bank and Gaza.
• Ensure proper coordination between technical departments, administration department, and logistics department.
• Responsible for including logistical aspects in project proposals, as well as logistical information for donor reports.
• Data collection and reporting for base coordination and for the logistical reference at headquarters.
• Monitor movements and visas.

Security

• Contribute to the analysis of the country context and different areas of intervention.
• Develop, update, and ensure compliance with the mission’s security plan, policies, SOPs, mitigation measures, minimum operational security standards, contingency plans, and other tools used by the organization.
• Ensure security on the mission, implementing MdM’s procedures and rules, and working closely with the base coordination on all aspects of security.
• Conduct situational risk and security assessments to determine staff risk levels, provide operation updates, and make recommendations when necessary for all operational field bases.
• Carry out a review of security policies, communication tree, and periodic updates.
• Ensure that all field staff receive information about security standards on the mission and ensure their compliance.
• Advise base coordination on security plans and improvements and conduct necessary training for the team.
• Ensure that mission intervention areas have adapted and fully operational communication means, maintaining them with the support of the logistics team.
• Ensure adequate preparation level for staff movements, ensure transportation means, and correct maintenance of the vehicle fleet in collaboration with the logistics team.
• Participate in NGO security meetings and other security forums where necessary.

Supply and Asset Management

• Supervision of MdM’s and its donors’ purchasing procedures and guidelines, as well as correct filing for internal and external use (audits).
• Regularly update price listings and supplier maps.
• Support in monitoring procurement tasks (purchase files, tenders, construction, and rehabilitation) and monitoring of construction and rehabilitation.
• Responsible for filing logistical procedures, responding to, and resolving logistics incidents requested in audits (internal and external).
• Ensure storage, packaging, and management of goods and stock are done according to protocols.
• Supervise the physical inventory of mission assets.
• Ensure security in their use and proper maintenance and storage of MdM materials.
• Ensure good functioning and maintenance of computer equipment.

Fleet and Facilities Management

• Ensure the vehicle fleet meets the needs of the mission and MdM standards.
• Ensure quality and efficiency of maintenance service required for vehicles and equipment, according to MdM standards.
• Supervise vehicle monitoring reports at mission bases.
• Ensure safety and organization of all personnel and materials transported.
• Implement eco-friendly driving measures.
• Security of the work and living environment, provision, and maintenance of logistical equipment.
• Security of logistical equipment, training, and assistance to users.
• Supervision of MdM buildings (offices, warehouses, guest houses), rehabilitation, and maintenance necessary for base and living environment operations.
• Water and power supply to all buildings necessary for base and living environment operations.
• Supervise inventory and report on the status of property repairs upon arrival and departure.

Information and Communication Technologies and Network Management

• Installation and efficient operation of communication means (voice and data) according to MdM standards.
• Security of both equipment and its users.
• Training and support for users.
• Rationalization of equipment utilization costs.
• Direct strategic choice of computer equipment.
• Perform or supervise installation, maintenance, and repair of equipment.
• Maintain equipment list.
• Assess equipment needs and ensure proportional allocation.
• Establish standards for equipment use and ensure compliance.

Human Resources

• Define the configuration of the country’s logistics team, ensuring the correct placement of human resources within the organizational chart.
• Define responsibilities and create job descriptions.
• Supervise and participate in the recruitment of the logistics team.
• Ensure cohesion and good communication of the logistics team.
• Participate in the briefing/debriefing of logistics teams and expatriate staff in the field.
• Contribute to the training and professional development of the mission’s logistics team.
• Supervise evaluations of logistics staff and direct reports.

BACKGROUND

• Professional diploma or university degree in a logistic field (supply, mechanic…).
• Master in Humanitarian Aid and Security.

Skills

Languages:

Essential: English.

Valuable: Arabic, Spanish

IT: Office.

Experience

Essential:

• At least 5 years of experience in humanitarian settings, preferably in Middle East.
• Knowledge of and experience with INGOs procurement policies and security protocols.

Valuable:

• Experience in remote management
• Familiarity with international donor (UN, BHA, BMZ-GIZ, SDC, AECID, Spanish decentralized cooperation etc.) compliance regarding logistics and security.

Competences

• Excellent interpersonal and communication skills.
• Willing and able to work productively in a challenging environment.
• Adherence to the MdM values and familiarity with cross cutting issues.