LOGISTIC COORDINATOR POOL EMERGENCY UNIT

GENERAL CONTEXT
Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

GENERAL OVERVIEW
Emergency responses fall under the responsibility of the Operations Department, specifically the Emergency Unit (EU).
The operational plan is channeling most of its energies and capacities to-wards providing lifesaving and comprehensive care for victims of acute and protracted conflict and violence, emphasizing high quality interventions and the safety and dignity of patients. In doing so, OCBA will have Emergency response to acute needs at the forefront of our organizational priorities and culture, in a range of 20 to 30% of our operational volume.
We will continue improving timely and appropriate emergency response in conflicts, to outbreaks and to acute nutritional crises.

GENERAL OBJECTIVE
Hierarchically accountable to the Head of the Emergency Unit (REUE) and/or its deputy, and functionally under the Operational Cell-based Logistics Responsible (TELOUE), (S) he is part of a team composed of around 20 people of MSF OCBA “Emergency Team”, or emergency pool. A typical intervention is composed of a General Emergency coordinator, emergency medical/logistic/financial coordinators and medical/logistic/financial technicians. (S) He will be responsible to support and manage all activities developed by the logistical teams working for MSF OCBA in the field, ensuring a suitable response. Exceptionally and if timely adequate, (S) he will also oversee launching regular activities and/or projects in countries where MSF OCBA is not present.

MAIN REPONSIBILITIES

• To ensure a smooth operational logistics set up, following up and eventually closing of emergency missions for OCBA.
• To guarantee the respect of the general humanitarian policy of OCBA
• To ensure the highest possible quality standard of the intervention in accordance with the medical, logistic, financial, human resource and communication policies of OCBA
• To propose logistical deployment plan for the intervention within the scope of the organisation’s capacity
• To support the Emergency Coordinator (HoM) in the elaboration and implementation of the security guidelines in the country of intervention
• To guarantee appropriate living conditions are implemented to ensure the physical and mental wellbeing of the emergency team.
• To guarantee the capitalisation of the logistical field experience
• To contribute to develop the expertise of OCBA.
• To conduct support activities at HQ level when required

SPECIFIC ACTIVITIES

• Preparedness & conduction of exploratory missions for MSF OCBA.
• Plan & implement logistics technical activities in the emergency intervention.
• To back up the HoM if needed.
• Report in regular basis to Emergency General coordinator & TELOUE in the progress and constraints on the logistical operations.
• Responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, and internal communication).
• Responsible for ensuring technical reference and support for all logistics/technical issues in the mission.
• Responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
• Responsible for ensuring the proper use and maintenance of IT (computers, software, backups, etc.) and communication tools as well as the communication means in the Mission.
• Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification, and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM of any problem. For this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate exchange of information on security situation and will be the security back up in the absence of the HoM.

SELECTION CRITERIA

• MSF experience of minimum 18 months or 4 missions and preferably in emergencies and/or insecure context. Alternatively, experience in similar other organisations will be considered.
• Experience in managing logistic teams.
• Working knowledge of the three following languages: Spanish, English and/or French. Other languages are an asset.
• Good knowledge in the main logistical families (WH&S, Vector Control, Cold Chain, Telecommunications, Relief distributions, Shelter, Air ops, Supply, etc).
• Having followed coordination & technical courses (LMC/BMC/WEDEC/TLC/PSP) will be considered a plus.

CONDITIONS

• Homebased position when not deployed to the field during interventions.
• Salary defined by the MSF salary grid (level 13 IRRFG). Subjected to Emergency Unit Pool conditions & benefits.
• Duration: Minimum commitment of 1 year.
• Full time position.
• Starting date: As soon as possible.