tendersglobal.net
Description
Position: Logistics and Admin Officer
Work place: Mosul with travel requirement
Duration: Fixed term contract 6 months full time.
Status: National position.
Under the supervision of: Logistics Manager
Direct management of: Drivers and a Cleaner
Functional links: Finance Manager, HR Manager, HoSS, Mosul (Ninewa) project managers
Salary range: the salary for this position will be 1575 USD under the category D07 of TGH salary scale
OVERALL
The employee engages him/her self to:
This job description will be regularly reviewed. Only a common and joint agreement between the employee and the employer could lead to a modification of it.
GENERAL OBJECTIVE:
The overall objective of the Log & Admin officer is to ensure that TGH is able to work efficiently in Mosul area and Tikrit office by supporting the Logistics Manager, Coordination office and relative project managers in their activities, by answering their needs in terms of logistic and administrative while respecting internal and donor’s regulations.
RESPONSABILITIES
Responsibility 1: Supervision of Mosul base Logistics
Responsibility 2: Finance/administration
Responsibility 3: HR supervision
TASKS
Responsibility 1: Supervision of Mosul base Logistics, in accordance with the procedures and guidelines defined by TGH
Task 1 – Supply chain management
Task 2 – Equipment and fleet management
Task 3 – Information Technology supervision
Task 4 – Rehabilitation and maintenance of premises
Task 5 – Logistics Reports
Responsibility 2: Finance/administration
Task 1 – Manage cash request to Erbil coordination base and payments for purchases validated under the supervision of the Finance Manager
Task 2 – Perform proper daily accountancy according to TGH regulations and using appropriate tools, ensure regular cash count as per TGH regulations with the Finance Manager.
Task 3 – Verify that any transaction is supported by proper supporting documentations as per TGH’s financial rules and regulation and proper authorization is obtained prior releasing a payment, as well as verifying all expenses allocations
Task 4 – Perform monthly accounting closure for Mosul and Tikrit base and send it to Finance Manager.
Task 5 – Prepare and pay area’s employees’ salaries after Hoss/Finance Manager validation by gathering all necessary information for Mosul and Tikrit teams and keeping up to date the Mosul/Tikrit HR Data file, in collaboration with Finance Manager, HR Manager and Project Managers
Task 6 – Field Visits to Tikrit office to facilitate the payments in the base and make sure to do a proper archiving after payments for Mosul and Tikrit.
Responsibility 3: HR supervision
Task 1 – Support in recruitment processes and induction for positions within the area
Task 2 – Ensure that all the required documents for HR files are gathered and transmitted to Erbil base on timely manner.
Task 3 – Support HR Manager, as per needed, in income tax payments, social security payment, new staff induction and following staff contracts, leaves, health insurance, etc…
Task 4 – Manage the dedicated administrative personnel (cleaner/cook) if any.
The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.
Qualifications & Preferred Skills
Profile
How To Apply
Only motivated applications that address the stipulated duties and meet the required qualifications with proven strong experience in the field and relevant Diplomas will be considered.
In order to submit your application, you are kindly invited to fill the following google form by clicking on the link below.
Female Candidates are highly encouraged to apply. please not that TGH will proceed to the pre-selection of candidates on a rolling basis and reserve the right to close the advertisement as soon as a candidate is identified for the position. Therefore, you are kindly invited to submit your application as soon as possible and no later than 20th January 2024. Kindly note that all applications received by email or by paper will not be considered. Only those submitted through the application link will be processed.
To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.
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