Logistics and IT Officer

–       Based in Erbil, under direct supervision of the Country Logistics Manager, the Logistics and IT Officer is responsible for the overall procurement, fleet and premises tasks in addition to his/her rules in managing safety tasks IT tasks in the base as per HI policies and procedures.

–       He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Mission 1: Participates in defining the logistics section of the StratOP and implements its action plan

·       RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;

·       INCIDENTS: drafts the incident reports for his or her area of responsibility;

·       INDICATORS : produces data for the transport of persons dashboard. Produces and compiles the data in the facilities management dashboard for his or her geographical area. Produces, compiles and analyses the data in the procurement dashboard for his or her geographical area.

Mission 2: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

·       STANDARDS : applies HI standards for his or her entire professional field with regard to policy, processes and tools;

·       LOCAL ADAPTATION: applies these standards contextualised to meet local conditions and regulations;

·       ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity;

Mission 3: Operational implementation of logistics

3.1 Diagnostic phase – Contextual analysis:

·       Identifies regulatory requirements (donors, legal, etc.);

·       Participates in analysing the programme’s logistics context (evaluation of logistics capacities, table of logistics problems);

·       Evaluates the capacities of the available and mobilisable resources (human and material).

3.2 Design phase – Resources planning:

·       Designs an adapted maintenance/repair plan for each project (costs, quality, deadlines);

·       Helps establish the project’s activity schedule;

·       Helps define the material resources necessary for ensuring the project’s feasibility;

·       Manages the human resources concerned by vehicle fleet management.

·       Plans all the means necessary for the optimal management of equipment in his/her fields of activity and geographical areas.

·        Helps adjust the procurement plan after every project review.

3.3. Launch phase – Planning of vehicle fleet maintenance:

•       Defines the strategy and maintenance plans;

•       Plans all the means necessary for the maintenance of the vehicle fleet for the duration of the project.

•       Helps adjust the procurement plan after every project review.

3.4 Implementation phase – Coordination:

•       Monitors maintenance deadlines and issues the necessary reminders

•       Adjusts the maintenance plans after each project review;

•       Evaluates and adjusts the resources and their distribution according to the needs.

Mission 4: Facilitates the development of the Logistics profession and contributes its development across the organisation Contributes to the facilitation of the profession sector in his/her geographical area (community of practice)

Mission 5: ICT Support

5.1 Operational Implementation

•       Performs the initial installation of individual computer and/or telephone equipment (hardware and software)

•       Installs regular updates (OS, etc.) and ensures that the workstations are up to date

5.2 Support to the users

•       Handles incidents on-site or remotely, related to: software, workstations, and phones

•       Conducts a preliminary analysis of incidents and resolves simple malfunctions

•       Identifies and suggests possible preventive solutions

•       If the request falls within the Headquarters’ scope (unallocated license issue, HIRA rights management, unfixable local

               Office365 account problem, etc.), transfers it to the Headquarters and follows up on it

•       Assists in familiarizing users with installed equipment and software

•       Writes procedures and maintains a documentation repository

5.3 Asset Management

•       Manages the computer equipment connected to the network(s)

•       Maintains inventory record

•       Tracks the evolution of equipment and internal procedures related to the hardware lifecycle (loan, transfers, etc.)

•       Optimizes work stations

Mission 5: Emergency Preparedness and Response Responsibilities

contributes to the program’s emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response

HI POLICIES:

The Employee undertakes to adhere to HI policies which include:

• Terms and conditions of engagement (T&C)
• Internal regulation (IR)
• Child protection policy (CPP)
• Protection of beneficiaries from sexual exploitation, abuse and harassment (PSEAH)
• Antifraud and bribery
• Code of Conduct (CoC)