Logistics Assistant

Job Summary 

Will work in direct support of the SP Duhok Programs in Duhok and Sinjar areas. will be under the direct supervision of the Senior Logistics & Admin Officer. The logistics assistant shall abide by the Samaritan’s Purse Policy and code of conduct. Will be responsible for management of all Base needs, Base Operations and Maintenance, logistics, Vehicle Fleet management, supports with SP-asset management, Warehousing and Inventory, fieldwork, and all related paperwork and documentation.

 The logistics assistant will work with the team to perform all operations-related duties in Duhok and Sinjar areas. His/her duties are to work as a team member, and also to support the operations team in the area.

  

The job is based in Duhok but will require movement to support all work locations in the surrounding area with a possibility of Travel to field locations including Baadre, Sinjar, Mosul, and Nimrud to support logistical functions as needed. Samaritan’s Purse will provide transportation, meals and lodging if required. In addition, he/she will also perform all tasks and responsibilities assigned by Area Coordinator and Senior Logistics & Admin Officer for the benefit of Samaritans Purse with a generous and serving spirit.

 

 

Job Duties: 

*Verify that all invoices meet base, procurement, and operational requirements by translating and checking prices, stamps, dates, and signatures.

*Handle administrative paperwork for the logistics team, including completing finance forms.

*Generate all Purchase Requests (PRs) for the base.

*Assist in supervising cooks and cleaners and ensure all cooking and kitchen supplies are available for the Duhok base and guesthouse.

*Track generator work hours and submit weekly reports to the line manager.

*Archive operations paperwork in Box, ensuring trackers are accurate, maintained, and up to date.

*Review SP vehicles logbooks and verify fuel invoices before uploading them to the database.

*Support updating and maintaining trackers for the fleet, base, rooms, and guests in Duhok, keeping line managers informed with regular updates.

*Ensure guesthouse and office maintenance needs are met by tracking schedules, coordinating skilled labor for repairs, and submitting weekly maintenance reports to the line manager.

*Prepare rooms to receive guests when needed, and track guest occupancy in Duhok, sharing updates with line manager.

*Assist with asset counts and tracking at the Duhok base, keeping accurate records of base, fleet, and asset count activities.

*Manage cleaning supplies and stationery stock at the Duhok base and oversee the storage of equipment and supplies.

*Handle daily food purchasing and cooking needs.

*Receive, inspect, and verify all incoming equipment, furniture, and supplies, schedule deliveries to users, tag furniture/equipment, and update inventory records.

*Support physical asset counts, updates, and disposals, preparing and submitting necessary documents to management.

*Assist with maintenance, repairs, and improvements at the Base Office and Team House.

*Support all daily procurement activities.

*Collaborate respectfully with team members.

*Complete any additional duties accurately and efficiently as assigned by the line manager.

Skills Required

To perform this job successfully, an individual must be willing to abide by Samaritans Purses code of conduct and understand the principals of Samaritans Purses statement of faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

1- Attention to detail, anticipation and follow up are core values of the job function and supply chain management.

2- Possesses strong organizational and problem-solving skills.

3- Must be a self-starter and internally driven to success and hard work.

4- Possesses strong cross-cultural communication skills, both written and verbal.

5- Must be a humble team player

6- Ability to be flexible and adaptable.

7- Willingness to travel in and out of the field.

8- Knowledge of computer systems and its applications such as Word, Excel and Outlook.

9- Ability to drive a standard transmission vehicle in rough road conditions.

10- Experience in the operations and logistics field preferably with an NGO

11- Must have analytical and report writing skills

12- High level of integrity and stewardship

13- Committed to the SP values and ethics.

            

Education / Experience Needed

• Bachelor’s degree
• Minimum of 1-2 years working experience in the operations department with INGOs

 

 

LANGUAGE 

Arabic, Kurdish and English required (spoken and written)

To apply for this position, please click Here.