Responsibilities

• Responds to internal inquiries from section personnel and clients or refers them to appropriate contacts/units. • Retrieves information and background research from various sources (e.g. Intra-/Internet, office files, central documentation services, etc.). • Assists in the preparation of requisitions/Service Entry Sheets and enters applicable systems data to initiate requisition process.

• Provides updates of requisition status on a regular basis. • Assists in the preparation of material request orders for transfer of assets. • Assists in the preparation of Letters of Assistance (LOA). • Receives and processes claims /receipts. • Records logistics activity and contract performance. • Updates relevant databases (e.g., stock levels of various supply items, asset holdings, logistics project updates). • Assists in the generation of status reports and other reports on various transport and logistics matter as required.

• Maintains contract files, office correspondence, and Unit’s files and manuals. • Performs other duties as required.

Competencies

Professionalism: Knowledge of logistics operations and/or related fields. Ability to analyze data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Work Experience

At least two (02) years of progressively responsible experience of practical logistics operations, supply chain operations or related area is required.

Languages

English and French are the working languages of the United Nations Secretariat.

For this position, fluency in English is required.