Logistics Assistant

Job Purpose:

The Logistics Assistant assists in supply chain management to facilitate program implementation in the area, as well as for logistical inter-sectoral management such as fleet, fuel, premises, assets & communication management. S/He should ensure compliance of all logistics operations under his/her responsibility with ACTED logistics & donors’ procedures, best practices & national regulations, with an emphasis given to the value for money principle.

Objectives:

• Contribute to timely, cost efficient & transparent supply chain management in the area:
  • Handle procurement, stock & delivery management, the general objective being that any project should be delivered according to the defined chronogram, and the requested quality standards;
  • Provide timely & efficient efforts to solve supply chain hazards if needed.
• Contribute to timely, cost efficient & transparent multi-sectoral logistical management in the area:
  • Contribute to the good management for fleet, fuel, premises, assets & communication management, the general objective being that any ACTED staff should access proper working & living conditions;
  • Provide timely & efficient efforts to solve hazards if needed.
• Ensure compliance to ACTED & donors’ procedures in all logistics operations under his/her responsibility (procurement, stock & delivery management, fleet, fuel, premises, assets & communication management), and actively promote logistics procedures.

  DUTIES & RESPONSABILITIES

   

  • Contribute to timely, cost efficient & transparent supply chain management in the area :

   

  • Procurement
  • Ensure that ACTED procurement guidelines are applied at all times for all procurements
  • Contribute to the accuracy of the local supplier database
  • Follow up of the procurement with field offices logistics & program staff in his area of operations (Scenario A, B, C);
  • Apply the value for money principle throughout the procurement process by implementing sound suppliers/service providers/contractors offers comparison, physical quality check, search for the best prices, etc.
  • Diligently ensure that suppliers are systematically screened against ACTED database for terrorism affiliation
  • Prioritise procurements and ensure good time management to deliver needs in a timely manner

   

   

   

      Stocks & deliveries

  • Follow-up deliveries under his/her responsibility based on contractual terms. Liaise efficiently with suppliers for timely deliveries in particular, or efficient solving of any unexpected issue.

   

  • Apply ACTED stocks & delivery guidelines in the area at all times;
  • Contribute to all program and non-program inventories in the office and liaise with the Logistics Officer;
  • Contribute to the safety of the stock and materials;
  • Must remain aware of all stock / materials movements between warehouses;

   

  • Traceability
  • Contribute to the up-to-date order follow-up
  • Ensure the quantity & quality check at every step of the supply chain;
  • Keep himself informed of the procurement and supply chain status, from reception of Order Form to final delivery (Waybill);
  • Contribute to the computerized tracking of all purchases through the Order Follow Up

   

  • Contribute to ensure timely, cost efficient & transparent transversal logistical management in the area:

   

  • • Fleet & transportation management
  • Liaise with the Area logistics officer to ensure that ACTED fleet management guidelines are applied in the area at all times: logbooks, registration & maintenance sheets, etc.
  • Prevent any misuse of vehicles in regard of policies and SoP’s (Driver’s behaviour, speed, pick and drop…);
  • Follow up on delivery of ACTED stock and supplies to appropriate warehouses accordingly;
  • Ensure that all documentation required is filled in timely and precisely;
  • Coordinate with Logistics officer to inform him/her of any delay / problem in satisfying their request

   

  • Fuel management
  • Contribute to manage fuel supply in the area in compliance with ACTED procurement guidelines; anticipate & mitigate fuel supply risks if any.
  • Support the maintenance of appropriate storage facilities for fuel, as per security & safety guidelines;

   

  • Asset management
  • Contribute to ensure that ACTED asset management guidelines are applied in the area at all times
  • Register assets in the asset management system (ASSIST);
  • Verify and direct the maintenance and repairs of assets and properties in timely manner.
  • Premises management
  • Ensure preventive & corrective maintenance or works of premises; 
  • Communications & IT management
  • Contribute to ensure that ACTED communication & IT management guidelines are applied in the area
  • Ensure compliance to ACTED & donors’ procedures in all logistics operations under his/her responsibility and actively promote logistics procedures:
  • Ensure ACTED logistics manual is applied for all operations under his/her direct responsibility.
  • Promote the zero-tolerance policy regarding corruption and ensure adherence to ACTED Code of Conduct and Anti-Fraud policy;
  • Contribute to the implementation safety & security guidelines, SOP & plansReport security breaches if any

• Bachelor’s or Master’s degree in Logistics  or a related field;
• Good English and Kurdish , Arabic (written and spoken);
• Excellent writing and communication skills.
• At least 2 years’ work experience with an INGO in an emergency and/or development setting.
• Ability to work under pressure in a high-pace environment;
• Good organisational and prioritisation skills;
• Proficiency in Microsoft Office, Microsoft Excel and Publisher;
• Strong interpersonal skills
• Strong analytical skills

Interested Candidates can Apply via the Link Below:

https://docs.google.com/forms/d/1ISHAlLHcJyJH9ooefNxRyxIQ3Hr6YcsTBQ2yaJ7E9kM/edit

the Monthly Salary for this Position is 1,455,000 IQD 

Only Shortlisted Candidates will be contacted.

Only CVs in PDF Format will be accepted.

Incomplete Applications will not be considered.

The Deadline will be  21-Jan-2025

CVs will be reviewed on a rolling basis.

All the best!