Logistics Assistant ( Afghan Nationals Only )

Requisition ID: req46395

Job Title: Logistics Assistant ( Afghan Nationals Only )

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Bamyan, Afghanistan

Work Arrangement: In-person

Job Description

• Receive and document materials from suppliers and other sources
• Inspect materials during receiving and update required documentation
• Liaise with the SC/Logistics manager to advise Programs of potential inventory shortages and to provide update on stock levels
• Inspect materials dispatched from the main warehouse to field sites warehouse and update appropriate dispatch documents
• Implement Supply Chain Standard Operating Procedures on assets and inventory management
• Handle all Contribution In Kind (CIK) and Closed-Grant Inventory
• Organize the replenishment of stock items as need arises based on an approved purchase requisitions and inventory management policy
• Update stock cards, bin cards, and inventory system regularly
• Implement standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards
• Maintain the Warehouse records (i.e. Warehouse Register) for all outgoing and incoming receipts and activities
• Ensure Warehouse Authorization Schedule is up to date and is displayed in a visible place in the warehouse
• Participate in, and provide accurate reports for, year-end counts exercise
• Fully participate in periodic 20% inventory cycle-counts for all stock
• Conduct periodic internal inventory checks and document all findings, discrepancies, and reconciliations
• Implement (FIFO, FEFO, LIFO) procedures for goods in the warehouse
• Ensure efficient and effective arrangement of storage facilities with appropriate layout, and with signs displayed visibly
• Assign tasks to and supervise casual laborers
• You will:
• Ensure physical security of the Warehouse by restricting visitors and unauthorized persons
• Implement and ensure effective and understandable safety procedures
• Ensure the maintenance of warehouse building(s), fittings, and equipment
• Maintain and document an effective warehouse pest control program
• Maintain and periodically service fire extinguishers
• Ensure that all assets are controlled and managed properly in accordance to donor-specific polices
• Implement standard IRC assets management policies and procedures
• Update appropriate Asset records, including the Asset register and produce monthly Asset reports
• Work closely with the supervisor to dispose of assets by mechanisms such as auction, transfer, and donation, in compliance with donor requirements and organizational policies
• Conduct asset inventory (physical count) during each reporting period
• Prepare updated asset list for end-of-grant report and develop running cost-analysis of assets
• Prepare and submit accurate inventory and asset reports to supervisor on time pursuant to donor requirements for assets
• Develop and update warehouse material distribution plans as required

Qualifications

• College degree or equivalent in Supply Chain Management, Logistics, Business Administration or related field
• 1-2years of work experience in supply chain operations (Warehouse/Asset).
• Prior experience of working in Logistics, Inventory, or Warehouse Officer position in a multi-cultural environment
• Fluent English and local languages written and spoken is required
• Competent with Microsoft Office365 software, including Word, Excel, and Outlook, and ERPs, including Microsoft Dynamics365
• General knowledge of supply chain procedures and tools
• Good mathematical skills
• Strong sense of personal integrity
• Attention to detail and ability to multi-task
• Team spirit and problem-solving ability
• Excellent interpersonal and communication skills
• Remains productive when under pressure
• Demonstrates a systematic and efficient approach to work
• Relates and works well with people of different cultures, genders, and backgrounds

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.