Logistics Assistant Palestine Gaza (Nationals Only)

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships. 

 

Background

Provide some brief background information that positions the job within the context that it works, and the level that it works at. One or two paragraphs at the most.

 

1. Role and responsibilities

The purpose of a Logistic assistant is to assist in the day to day implementation of the logistic function’s responsibility. 

Generic responsibilities (max 10) 

These responsibilities shall be the same for all positions with the same title. Details belong in the Work and Development plan.

 

1. Adhere to NRC policies, handbooks, guidelines, and donor requirements
2. Assist with the implementation of the logistic function’s portfolio according to Plan of Action
3. Provide logistic administration and basic support
4. Prepare and develop status reports as required by management
5. Ensure proper filing of all support documents
6. Assist in the planning and delivery of logistic activity
7. Maintain logistic records, suppliers and equipment
8. Promote and share ideas for improvement of the logistic function
9. Perform other duties, as assigned by Line Manager

 

Specific responsibilities 

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. Examples to add is described in the overview of NRC Logistic support roles.

1. Handle purchases as per procedures and priorities, from purchase requisition up to payment request.
2. Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
3. Scan logistics related documents and file as per filing requirements.
4. Update vendor list and market prices..
5. Follow up on all purchase documentation such as purchase requests, requests for quotations, bid Analysis, contracts, purchase orders are appropriately signed by authorized staff.
6. Conduct market surveys as needed and provide estimated prices to Programs/Support.
7. Occasionally travel to the field to offer support and guidance on matters of procurement.
8. Ensure payment requests are submitted to Finance on time and tracked appropriately.

 

 

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position:

• Finance department
• Programmes for implemented activities
• Logistics department in Country office

 

Scale and scope of position

Staff:	No staff directly managed
Stakeholders:	Suppliers, peers from NGOs and UN agencies
Information:	Unit4/Agresso, MS Office, Intranet

 

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. Competencies are relevant for all staff and are divided into the following categories:

 

1. Professional competencies 

These are skills, knowledge, qualifications and experience that are important for effective performance. 

 

Generic professional competencies: 

Generic professional competencies are competencies required by any individual in this or a similar role, in any location in NRC. 

• Basic experience from working as a function officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge in English, both written and verbal
• Fluent in Arabic, both written and verbal

 

 

2. Behavioural competencies (max 6)

• Managing performance and development
• Analysing
• Handling insecure environments
• Attention to details

 

1. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews: 

• The Job Description
• The individual Work- and Professional Development Plan
• The NRC Competency Framework