Logistics Assistant SSA – G7

Objectives of the Program

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

Purpose of the Position

In the context of the WHO Health Emergencies Preparedness and Response (EPR), at the hub level, the Logistics Assistant will provide well-rounded logistics and operations support services, this includes the transport, customs clearance, delivery, storage, and management of material assets for the emergency preparedness, recovery, and response activities; support the establishment of functional offices, housing and storage facilities at regional level as required.

Summary of Assigned Duties

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to the needs and agenda

·Coordinate the supply and distribution/delivery of international shipments; monitor and assess quality, quantity, and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.

·Schedule and monitor deliveries by suppliers, clearing agents, and the organization’s warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs, and Government authorities.

·Follow up and ensure that goods are promptly delivered to the right recipients, and that appropriate receipts are received.

·Monitor ongoing shipments, pipeline information, insurance claims, and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc., and recommend solutions / corrective actions.

·Prepare monthly and ad hoc reports on regional logistic activities, including fixed assets, facilities maintenance, and movement of stocks, office consumables, and office equipment.

·Prepare monthly inventory report with indicative analysis giving recommendations on the need for replacement and/or purchase of additional equipment.

·Provide logistics support for upcoming logistics requirements as may be required.

·Maintain an up-to-date record of all – fixed assets and attractive items.

·Generate annual fixed assets movement cards based on the WHO e-manual XIII.

·Support the management of the office premises and furniture and arrange repair/maintenance when required.

·Perform other related duties as required or instructed, including providing support to other areas of work.

REQUIRED QUALIFICATIONS

Educational (Qualifications):

Essential:

Completion of secondary education in business administration, logistics management or related field.

Desirable:

·University degree in business administration, logistics management or related field is an asset supplemented by training in the field of Logistics and Supply

·Completion of secondary education supplemented by training in the field of Logistics and Supply.

Experience

Essential:

At least ten (10) years working experience in administrative or operations and logistics with a complex and diverse work environment, preferably an international organization.

Desirable:

·Experience in administrative support positions in WHO or another UN agency an asset.

·Experience in Oracle-based or other ERP systems an asset.

WHO Competencies

·Teamwork.

·Respecting and promoting individual and cultural differences.

·Communication.

·Producing results.

·Ensuring the effective use of resources.

Use of Language Skills

Essential:

Expert knowledge French.

Desirable:

Intermediate knowledge of English

Other Skills (e.g., IT)

• Excellent knowledge of Microsoft Office applications.
• Training in Oracle-based or other ERP systems an asset.
• Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; extensive use of e-mail and scheduling software to improve communications both internally and externally, Oracle/GSM for administrative matters.

REMUNERATION

XOF 1.097.376 per month

ADDITIONAL INFORMATION

This vacancy notice may be used to identify candidates for other similar consultancies at the same level.

– Only candidates under serious consideration will be contacted.

– A written test may be used as a form of screening.

– If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

– For information on WHO’s operations please visit: http://www.who.int.

– The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its workforce.

– Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.

– Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonable accommodation@who.int

– An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.

– WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.

– WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

– Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

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