Logistics Associate – G6 (Warehouse/Logistics)

DEADLINE FOR APPLICATIONS

13 August 2024-23:59-GMT-05:00 Eastern Standard Time (Panama)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?

If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

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ORGANIZATIONAL CONTEXT

Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot (UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance. As a team member of the UNHRD Hub based in Panama Pacifico, you will contribute to managing logistics and warehouse management services effectively, maintaining high standards of accuracy and compliance in all activities.

This position is based in Panama Pacífico, Panama and reports to the Logistics Officer

THE ROLE: To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

1. Provide specialized support to logistics operations and activities, adhering to standard processes. Contribute to the effective delivery of humanitarian assistance and logistics support in the UNHRD Hub.
2. Coordinate requests and ensure timely delivery of commodities and supplies to authorized partners and destinations. Maintain communication with relevant stakeholders to ensure smooth and efficient operations.
3. Manage logistics vendors’ contracting activities, including performance monitoring and measurement. Ensure compliance with service agreements and quality standards.
4. Identify, resolve, and provide recommendations on specialized logistics and/or warehouse queries/requests for support, using initiative and following standard processes. Ensure timely and accurate resolution of inquiries with an excellent client service mindset.
5. Prepare, monitor, and revise budgets for all delivery modalities. Ensure adherence to relevant procedures and compliance with corporate standards.
6. Monitor inventory management processes, track trends, and account for inventory status from source to beneficiary. Ensure accurate stock records and management.
7. Support oversight of commodity accounting data quality and integrity. Ensure that all records and reports are accurate and up to date.
8. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities. Ensure supply chain requirements are considered in strategic planning.
9. Manage documentation processing for the execution of logistics operations (e.g., customs clearance, invoice verification). Take appropriate actions to resolve operational issues, escalating complex issues to the supervisor as needed.
10. Collect data and conduct analysis. Produce reports (e.g., physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
11. Liaise with internal and external stakeholders to support logistics operations and contribute to effective service delivery.
12. Supervise the work of support staff, including storekeepers and assistant storekeepers. Provide practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines.
13. Support logistics emergency preparedness and response activities, including Logistics Capacity Assessment and Contingency Plan updates. Contribute to UNHRD’s ability to respond effectively to emergencies.

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education. Additional training in logistics, supply chain management, or a related field is desirable.

Experience: At least 6 years of progressively responsible experience in logistics, supply chain management, or related fields. Experience in an international organization or humanitarian setting is an asset.

Language: Fluency in both oral and written communication (Level C) in English and in local language is required. Knowledge of another UN language is an advantage.

Knowledge and Skills:

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

• Proficiency in using logistics and supply chain management software.
• Strong organizational, analytical, and record-keeping skills.
• Excellent communication and interpersonal skills, with the ability to address and resolve issues efficiently.

TERMS AND CONDITIONS
Number of openings: 1
Based in: Panama Pacifico, Panama
Type of Contract: Fixed Term
Level: General Service (GS 6)
Duration: 12 months.
This position is open to people who hold a permanent work visa or is a Panamanian citizen.
You can consult the UN Salary Scale for Panama page for your reference.
Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.
Successful candidates will be placed in a roster for two (2) years.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.