JOB DESCRIPTION

The Position:

The Logistics Associate, based in Port Sudan, reports directly to the Supply Chain Analyst, under the overall oversight of the International Operations Manager and the guidance of Supply Chain Management Specialist. The Logistics Associate works in close collaboration with both the Programme and Operations teams, supporting the Country Office, as well as UNFPA Field Offices across Sudan including Chad & South Sudan Corridors.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person”s potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

 

Job Purpose:

In the context of the ongoing humanitarian crisis in Sudan, the Logistics Associate plays a critical role in ensuring timely, efficient, and accountable logistics support to the delivery of lifesaving supplies and services across the country. Working under challenging and dynamic conditions, the Logistics Associate supports planning, coordinating, and implementing logistics operations including warehousing, transport, distribution, and inventory management, in line with UNFPA’s emergency response strategy and humanitarian supply chain standards.

 

You would be responsible for:

Logistics Coordination & Operations

• Support the implementation of logistics strategies to ensure effective delivery of reproductive health (RH) kits, dignity kits, and other emergency supplies.
• Organize and coordinate inland transportation of goods to UNFPA-supported health facilities, partners, and field offices.
• Liaise with customs, port authorities, UN agencies, and logistics clusters to facilitate the smooth clearance and delivery of goods.
• Track and follow up on shipments from point of origin to final destination, ensuring minimal delays and losses.

Warehousing & Inventory Management

• Supervise receipt, storage, and dispatch of humanitarian commodities in alignment with UNFPA’s inventory management procedures.
• Ensure stock records (physical and digital) are up to date and reconciled regularly.
• Conduct physical stock counts, maintain warehouse safety standards, and monitor expiry dates of time-sensitive items.
• Support implementation of Last Mile Assurance (LMA) and downstream monitoring.

Reporting and Documentation

• Maintain accurate records of logistics transactions including goods received notes, waybills, packing lists, and transport documentation.
• Prepare logistics reports on inventory status, stock movement, delivery performance, and any losses or incidents.
• Contribute to donor and internal reporting by providing data on supply chain activities and humanitarian deliveries.

Collaboration and Coordination

• Participate in inter-agency logistics coordination (e.g. Logistics Cluster), representing UNFPA supply chain interests.
• Support logistics planning in coordination with programme teams and implementing partners (IPs).
• Provide logistical input into procurement plans and distribution plans to ensure alignment with field realities.

Emergency Preparedness & Risk Mitigation

• Support contingency stock pre-positioning and rapid response mechanisms for new displacements or crises.
• Identify logistics bottlenecks and propose mitigation measures to ensure continuity of supply during access restrictions or infrastructure disruptions.
• Ensure all logistics activities comply with UNFPA and UN security, safety, and accountability standards.

Carry out any other duties as may be requested by the supervisor. 

Qualifications and Experience:

Education:

• Completion of secondary education is required. A first-level university degree in logistics, supply chain management, business administration, or a related field is desirable.
• Certification in humanitarian logistics is an advantage

Knowledge and Experience: 

• At least 7 years of relevant experience in logistics, supply chain, or operations in a humanitarian or development setting. Experience in emergency response and field-level distribution is highly desirable.
• Managing medical supplies in emergency settings is required
• Excellent communication skills and ability to work in stressful environments, strong leadership skills also highly desired.
• Good knowledge of humanitarian response.
• Experience and knowledge with UN systems, especially UNFPA is an advantage.
• Proven knowledge of humanitarian logistics in complex emergencies.
• Familiarity with UN/UNFPA logistics procedures, including ERP tools (e.g. Quantum & Quantum+ including Power BI).
• Excellent coordination, organizational, and problem-solving skills.
• Ability to work under pressure in conflict-affected environments.
• Strong communication and reporting skills.
• High sense of responsibility, integrity, and teamwork.

 

Work Conditions:

• The position may involve frequent travel to insecure areas with limited infrastructure.

Long working hours and flexibility are expected due to the fluid nature of humanitarian operations.

Familiarity with UN/UNFPA software, including ERP tools (e.g. Quantum & Quantum+ including

Languages: 

• Proficiency in English is required. Proficiency in French is desirable.
• Knowledge of Arabic and other relevant local language is an asset.

Required Competencies: 

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Managing the organization’s financial  resources

• Providing procurement services

• Ensuring facilities and assets management

Managerial Competencies (if applicable):

● Providing strategic focus,

● Engaging in internal/external partners  and stakeholders,

● Leading, developing and empowering  people, creating a culture of

performance

● Making decisions and exercising  judgment
Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA”s workforce – click here to learn more.

 

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants” bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.