Logistics Coordinator

BACKGROUND

The Africa Trade and Investment (ATI) Activity is designed to bolster the U.S. Government’s ability to boost trade and investment too, from, and within the African continent. The continent-wide program is USAID’s flagship effort in support of the Prosper Africa initiative and will expand and accelerate two-way trade and investment between African nations and the United States.

Driven by market demand, ATI embraces innovative approaches to achieve its goals. ATI is designed as a small, core set of centrally coordinated technical and institutional support activities and a large, flexible performance-based subcontracting and grants under contract facility designed to support the needs and opportunities that USAID Missions and the private sector identify.

POSITION DESCRIPTION

The Logistics Coordinator is a key member of the Operations team. He/She will provide lead the project’s office procurement, travel, and events in an efficient and cost-effective manner. The individual will ensure accurate and complete record-keeping and filing systems based on the project’s Field Operations Manual (FOM), USAID regulations, and contract requirements and limitations. He/She will also assist with completing procurement and logistics including reviewing and consolidating necessary backup documentations for payment of procured goods and services including conducting regular audits backup files.

KEY DUTIES AND RESPONSIBILITIES

Office Procurement

• Perform all phases of procurement of goods and services ensure best value and within required lead times for operational procurement
• Assist budget estimation by providing price references for procurement of goods and services
• Coordinate issuance of purchase records, release orders and direct awards in accordance with policies and procedures.
• Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, expediting, and delivery of the required goods and/or services
• Monitor and evaluate procurement service quality delivered by vendors through regular communication team members to seek opportunities for improvement
• Assist in consolidating all required documentation for Finance team to process payments of purchased goods and services

Logistics

• Coordinate all domestic and international travel for ATI employees, including airline and hotel bookings, and airport transfers.
• Support the organization of events across all the countries in which ATI operates, including hotel bookings, selection of venues and coordination of catering services, and car hires.
• Work closely with team to develop monthly logistics projections
• Inform and provide trainings for travelers on DAI travel/events procedures and regulations to ensure compliance with client and DAI policies as well as Field Operations Manual (FOM)
• Review and advise travelers on travel schedules to ensure itineraries are appropriate, feasible and compliant with project travel policies
• Coordinate with travelers to submit travel request(s) and procurement requisition(s) of logistics service(s) required for specific travel/events in TAMIS
• Support shipment/freight forwarding efforts with the Home Office team
• Establish and manage up-to-date comprehensive travel tracker/dashboard for ATI travelers
• Monitor and evaluate logistics service quality delivered by vendors through regular communication with team members to seek opportunities for improvement
• Coordinate payment processing in collaboration with Finance team

REPORTING

The Logistics Coordinator will report to the Operations Director.

QUALIFICATIONS

Required:

• Bachelor’s Degree or equivalent in a field relevant to the position.
• 7+ years of progressively responsible procurement and logistics coordination experience with at least three years in USAID funded project
• Strong office management and communications skills
• Work experience in a travel agency would be a plus
• Fully conversant with USAID rules and regulations regarding project management, including project inventory, disposition, and operational procurement.
• Experience supervising staff
• Ability to identify time sensitive demands and inquiries and respond effectively.
• Service oriented
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• Excellent writing, speaking, and reading skills in English.
• An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization.
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred.

APPLICATION LINK: https://tinyurl.com/4c4r6uwy

APPLICATION INSTRUCTIONS

Fill out the required information, and upload CV. Please indicate what location you are applying for. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions, only shortlisted applicants will receive notification on next steps.

Interested candidates should submit their application no later than May 2, 2024.

ABOUT DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.