Logistics Coordinator

  Logistics Coordinator

Courier Management and Training – 40%

• Supervise UF Health Pathology Laboratories courier staff throughout the state of Florida (Gainesville and Leesburg). 
• Recruit and train couriers in transportation of medical specimen and customer service.
• Assure that all courier staff members have completed all assigned training courses due annually.  
• Time approval and reconciliation.
• Manage staffing coverage and staffing calendars.
• Provide tools for couriers and Client Services to use to better direct available drivers to new requests.
• Following-up from the day prior on any deliveries that were not successfully closed out.
• Skillful at direct conversations with drivers and peers to provide constructive feedback for improvement.
• Arranging repairs and routine maintenance of transportation vehicles.
• Accident and driving violation management including working with the Self Insurance Program and UF motor pool as well as other insurers.
• Train staff for safely completing tasks, including specimen handling, safe driving, proper ways to lift loads.
• Organizing monthly /bi weekly meeting with logistics staff to relay updates and process changes.

Customer Service –15%

• Customer Service focused. Always making the decision that best serves the client’s needs. 
• Develop relationships with clients. 
• Professionally communicating via phone and emails.

Route Management – 40%

• Develop efficient routes to serve our customers & improve efficiencies of our laboratory. 
• Prioritize pickup and drop off requests to maintain service levels and efficiency.
• Directing activities related to dispatching, routing, and tracking of specimens to create a system that responds quickly to customer needs and runs efficiently. 
• Track and maintain supply levels.
• Develop systems to determine system wide par levels for sample procurement, supplies, and distribution. 
  • Work with lab procurement team to ensure supply chain stability and versatility for collection supplies.
• Participate in supervisor meetings at the lab to coordinate services, resolve issues, anticipate problems & develop solutions. 
• Data validation and manipulation in Excel.
• Utilize dispatch software daily to transform shipment data into routes to ensure all routes are properly assigned.
• Completion of specialty route requests.
• Review of daily route assignments and adjusting set assignments if needed.
• Delegation and reconciliation of all supply orders.

Other Duties as Assigned – 5%

Salary is between $45,000 – $55,000, commensurate with education and experience

Associate’s degree with two years of experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Background in transportation

Inventory management

Knowledge of Medical/ Laboratory terminology

Knowledge of Anatomic and Clinical pathology specimen stabilities and requirements

Managerial experience

Written and verbal communication

Valid driver’s license

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.