Logistics Management Officer

As a Logistics Management Officer (Mail and Messenger Services), you will manage the personnel and operations of the Mail and Messenger Services in the Logistics Management Unit in an organized and cost-effective manner; oversee budget preparation and controls; manage procurement and service provider contract administration; review and recommend process improvements; and prepare reports and provide management support to the Unit Head, Logistics Management

You will:

• Oversee the efficient operations of ADB Mail and Messenger Services by providing technical guidance for the dispatch and delivery of official documents and parcels/freight.
• Oversee the internal and external messenger service operations and ensure the number of deployed contracted personnel with the necessary experience.
• Guide Mail and Messenger Services staff and provide training, contribute to the performance evaluation of service area staff, and assess overtime requirements.
• Manage service provider contracts and contractor personnel assignments; oversee procurement and contract administration requirements; prepare Work Performance Statements, Service Level Agreements; negotiate postal and courier/freight rates; review and monitor the performance of service providers and ensure compliance with contract provisions.
• Manage the postage/freight and messenger services budgets, produce annual budget submissions, conduct periodic analysis of utilization and forecasts, ensure cost-effective use of allocated budget resources, and ensure the accuracy of all statements of accounts and expenditures.
• Contribute substantially to strategic review and planning of Mail and Messenger Services through the review of ADB policies, procedures, and guidelines; identification of alternative and economical modes of dispatching/delivering documents and parcels; initiate and implement cost cutting programs; adopt new technologies/systems; and research industry best practices.
• Prepare statistical reports, complete operational reviews and meet all required reporting deadlines, and monitor and update the Mail and Messenger services website.
• Perform other duties as assigned and reflected in the incumbents workplan.

Qualifications:

You will need:

• Bachelor’s degree in business administration or related fields, preferably with additional professional training.
• At least 8 years of experience as an operations manager or supervisor, preferably in the logistics industry.
• Knowledge of a policies, guidelines, and procedures for logistics operations in an international institution or company.
• Analytical skills in operations including procurement, contract management, and budget control.
• Familiarity with several methods of postal classification and other shipping modalities.
• Working knowledge of an international institution or standard IT applications.
• Management experience with supervisory skills.
• Excellent written and verbal communication skills in English.
• Please refer to the link for ADB Competency Framework for National Staff Level 2.