Médecins Sans Frontières (MSF) is seeking a Logistics Manager with experience in fleet management to oversee logistics activities in Erbil. The role involves coordinating fleet and motorized equipment management, ensuring maintenance and operations align with MSF standards. Candidates should have at least two years of experience in logistics or fleet management, preferably with an NGO, and possess strong leadership skills

Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organization providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

We are seeking to employ a candidate for the following position:

Logistics Manager

Place of work: Erbil – MSFCH Office

Deadline for application: 14/01/2025

Number of Jobs: 1

The main purpose of the job:

Planning, coordinating and monitoring all logistics-related activities in the coordination and providing technical to Logistics team to monitoring all logistics activities related to fleet and motorized equipment management, both in the coordination and the Projects, according to MSF protocols and standards in order to ensure an optimal running condition.

Accountabilities:

• Assisting the Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population.
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:
• Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff inadequate living conditions)
• WHS: implementation of water, health, and sanitation activities
• Implementing all administrative-related activities linked to logistics (orders, insurance, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, and the HR Coordinator, the HR-associated processes (training, briefing/debriefing, evaluation, detection of potential, development, and communication) of the logistics staff in the project/coordination in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about the use of communication tools.
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification, and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to-day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Logistics Manager will have to create an appropriate environment to facilitate the security exchange of information.
• Participating in monthly reports according to guidelines

MSF-Swiss Context-Specific Accountabilities of the position:

Under the supervision of the Logistics Coordinator, plan, carry out, and monitor all logistics-related activities in the Coordination (Erbil, Baghdad, and Duhok) and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure optimal running of the operational activities:

• Ensure the proper functioning and predict breakdowns/degradation of MSF equipment assigned under technical supervision:
• Management of the entire fleet of the mission
• Ensures that all maintenance of vehicles, and generators, according to the logbook, and the service plan to MSF standard.
• Assume the follow-up of tools and maintenance equipment and renew when necessary.
• In collaboration with LogCo to ensure all safety procedures are followed and implemented, respected at the coordination level: passive measures, safety & security memo, movement rules & procedures, etc.…
• Ensure the supervision and monitoring of all cold chain, fleet maintenance, construction, and energy activities.
• Ensure that fleet maintenance procedures that include planning and supervision of timely preventive and curative maintenance of all Mission vehicles are in line with MSF standards and validated SOPs.
• Follow up with supervising drivers on good driving habits and standard daily and weekly checkups.
• Ensure that the weekly fuel of vehicles and generators is in accordance with the fuel management system in place.
• Ensure the management (orders and use) of consumables (lubricators and miscellaneous) for which the mission maintenance workshop is responsible for monitoring and reporting according to the qualities of the products delivered.
• Develop a support/field visit schedule for him/her and his/her team in collaboration with the Logistics Coordinators for capacity building, prevention, or resolution of technical problems observed.
• Implement a waste management system (oils, batteries, plastics, paper/tissues, rubbers, parts, etc.) in an environmentally friendly manner in all Mission in order to guarantee an eco-responsible workshop and working environment.

How to Apply:

Interested candidates are invited to submit their complete application file (updated CV max 2 pages + motivation letter + references + Diploma + Certifications), Only applications with complete documentation will be considered.

By email to [email protected]

applications sent to any other email address will not be considered.

Please indicate “Logistics Manager – ERL” in the e-mail title.

We recommend all applicants write a cover letter containing an introduction of themselves, explaining why they are applying for the position, and explaining why they think they are suitable for the position.

Incomplete applications will not be considered

Only PDF and Word Format Applications will be considered

English CVs only

Only shortlisted candidates will be contacted.

Female Candidates are encouraged to apply.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Data Protection: The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact [email protected]