About Aid Gate Organization “AGO”

Aid Gate Organization (AGO) is an independent, nonpartisan, national organization in Iraq whose history goes back to 2014 with the beginning of ISIL’s occupation in Iraq. At that time and throughout the mass conflicts occurring from 2014 onwards, ISIL groups took control of large swathes of the country, including Nineveh, Salah al-Din, Anbar, and parts of Diyala. This period witnessed an unprecedented wave of displacement for people who lived in these areas in addition to extreme human rights violations. With the Iraqi government, unable to provide much-needed, widespread assistance, many international organizations entered the country to facilitate a response. In doing so, local community members were actively recruited to assist in the movement and return of displaced people, while providing them with emergency life-saving assistance to meet their basic needs. Since 2014, AGO has been working untiringly to help Internally Displaced Persons (IDPs), returnees, and vulnerable host communities for the implementation of whole-of-community resilience-building measures in Iraq. Today AGO is functional in Salah al-Din, Kirkuk, and the Nineveh governorates, with 50–150 employees, depending on the situation in the region. We are currently working on expanding our operations into the Anbar governorate as well as southern Iraq through proven programs to rebuild the lives of men, women, children, refugees IDPs, minorities, ethnic groups, and persons with disabilities.

 

Description

The Logistics Officer is responsible for overseeing and managing AGO’s logistics operations, including procurement, transportation, fleet management, warehouse operations, and asset control. The position ensures that all logistics activities are conducted efficiently, transparently, and in full compliance with AGO’s policies and donor regulations.

Key Responsibilities

1. Procurement and Supply Chain Management

• Lead the procurement process by preparing purchase requests, obtaining quotations, and ensuring compliance with AGO’s procurement policies.

• Review and approve purchase documentation before submission to management.

• Ensure fair, transparent, and cost-effective procurement.

• Maintain updated procurement trackers and ensure proper filing of procurement documents.

2. Transportation and Fleet Management

• Plan and coordinate vehicle movements to support project operations.

• Supervise vehicle use, maintenance schedules, and fuel consumption.

• Ensure drivers follow safety procedures and AGO fleet policies.

• Support timely and safe transportation of staff, goods, and materials.

3. Warehouse and Inventory Management

• Oversee receipt, storage, and dispatch of goods.

• Maintain accurate stock records and asset registers.

• Conduct regular inventory checks and reconcile with records.

• Ensure warehouses are secure, organized, and compliant with safety standards.

4. Asset and Equipment Management

• Track and manage AGO’s assets and equipment across offices and project sites.

• Ensure asset tagging, allocation, and proper record keeping.

• Support the disposal or transfer of assets according to AGO policies.

5. Documentation and Reporting

• Prepare monthly logistics reports (procurement, fleet, warehouse, and assets).

• Ensure all logistics records are accurate, complete, and easily accessible.

• Report logistics challenges and propose solutions to the Coordinator/Manager.

6. Team Supervision and Coordination

• Supervise and support Logistics Assistants, drivers, and warehouse staff.

• Provide on-the-job training and capacity building for the logistics team.

• Coordinate with program, HR, finance, and administration teams to support smooth operations.

• Represent AGO in logistics coordination meetings with partners, suppliers, and stakeholders.

 

 

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field (diploma acceptable with experience).
• Minimum 2 years of experience in logistics, procurement, or administrative support.
• Basic knowledge of procurement, warehouse, fleet, and office supply management.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good communication skills in Arabic and English (written and spoken).
• Strong organizational and documentation skills.
• Ability to work under pressure and meet deadlines.

Preferred Skills:

• Previous experience in NGOs/INGOs.
• Familiarity with donor procurement guidelines (USAID, UN, EU, etc.).
• Ability to multitask and manage priorities effectively.
• Strong coordination and problem-solving skills.
• Kurdish language skills (if applicable to duty station).

Interested applicants must apply via the link below

https://aidgateorganization.org/form/form.php

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demand its employee to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.