Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

We are seeking to employ a candidate for the following position:

Logistics Supervisor

Place of work: Erbil – MSFCH Office

Deadline for application: 02/10/2024

Number of Jobs: 1

Main purpose of the job:

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infra-structures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities:

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSFCH Context Specific Accountabilities of the position:

• BASE AND FACILITIES MANAGEMENT
• Ensure that the electrical system and the back-up system (generators) are working without any issue and all the electrical connections are of MSF standard; report any incident to the line manager.
• Ensuring the generators maintenance, which includes planning and overseeing timely preventive and cura-tive maintenance of the Office generators according to MSF standards.
• Managing the maintenance team and ensure that the preventive / curative maintenance for the Guest Houses are followed on time, Job request system in place with clear follow up and indicators.
• Checking the maintenance of the various open spaces (gardens, courtyards…) and ensuring that domestic waste is correctly discarded.
• Ensuring the tracking and inventory system is up to date (TMS) for the planning family under responsibility.
• Ensure the supervision and monitoring of all cold chain, fleet maintenance, construction and energy activities

• FLEET MANAGMENT:
• Ensure that fleet maintenance procedures that include planning and supervision of timely preventive and curative maintenance of all motorized equipement are in line with MSF standards.
• Tracking consumption of supplies, fuel, lubricants, spare parts and ensuring the order is in place on time.
• Ensuring the Fuel follow up in place with clear analysis and indicators for each vehicle and ensuring all the Vehicles Documents is Up to date (registration, insurance, PVI, Logbook). Generators logbook is followed and updated.
• Ensure that the weekly fuel of vehicles and generators is in accordance with the fuel management system in place
• Ensuring the preventive/curative maintenance including the daily/weekly is in place for all MSF vehicles according to the mission standard and policy.
• In collaboration with the Line Manager, planning, establishing, and reviewing the fleet and motorized equipment management in the project including it with the annual budget.

• SAFETY AND SECURITY :
• Participating in the monitoring the security measuras at the MSF facilities ( security foodbox, fire evacuation system and the CCTV cameras, report any defects to the line manager to take corrective decision).
• Monitoring and maintaining the CCTV camera system in the facilities and ensuring the functioning 24/7.
• Ensuring the preventive maintenace for the fire plan is in place for the fire extinguisher and smoke detector, fire alream.
• All the vehicles is equiped with MSF safety and security equipment according to MSF standard.

• TEAM MANAGEMENT AND REPORTING:
• Managing and supervising the head of drivers, wtachmen, drivers team and ensure all the team breifed on their task and responibilty and preform regular individual apprisal.
• Follow up with supervising drivers on good driving habits and standard check-up
• Draw up the monthly Report with clear anaylsis and indicator for the Activities.

How to Apply:

Interested candidates are invited to submit their complete application file (updated CV max 2 pages + motivation letter + references + Diploma + Certifications), Only applications with complete documentation will be considered.

By email to [email protected]

applications sent to any other email address will not be considered.

Please indicate “ERBL- Cordo-Log Supervisor” in the e-mail title.

We recommend all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.

In-complete applications will not be considered, only PDF and Word Format Applications will be considered.

English CVs only and only shortlisted candidates will be contacted.

Female Candidates are encouraged to apply.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Data Protection: The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact [email protected]