NRC (Norwegian Refugee Council)
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The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
This position is specifically tailored for individuals who hold Iraqi citizenship or permanent residency status.”
Role and responsibilities
The purpose of the officer position is day to day implementation of the support functions responsibilities
what you will do:
- Ensure adherence to NRC policies, handbooks, guidelines, SOP’s, and donor requirements
- Implement delegated Logistics functions portfolio according to Plan of Action
- Conduct and follow up daily operational Logistics activities
- Support the administration of resources so that deliverables are achieved within set budgets, timelines, and standards
- Prepare and develop Procurement reports as required by Country/Regional Office
- Support in development of SOPs as requested
- Ensure proper filing of all support documents in line with NRC SSD policy
- Promote and share ideas for improvement of the Procurement function
- Perform other duties, as assigned by Line Manager
- Promote the rights of internally displaced/returnees In line with the advocacy strategy
- Actively promote PSEA (Protection against Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
Specifically, you will :
- Responsible for all area level procurement (except direct purchases in the sub offices) up to $50,000 USD equivalent, ensuring adherence to NRC Iraq Procurement SOP, liaising with CO where needed and sharing with CO in line with medium tender committee guidance. Procurement responsibilities also include
- Receive requisitions and source bids & quotations for the purchases goods and services in accordance with NRC procurement regulations identification and obtaining of all resources required to ensure smooth functioning of field logistic operations.
- Issuing PO/contracts and contract amendment if necessary, and ensure monitor all PO/contract statues till delivery.
- Administer tender committees (up to $50k USD equivalent) guiding them through the stages of selections and keeping minutes and records.
- Provide regular updates to requesters and other stakeholders, meeting regularly with budget holders for planning. Regularly checking procurement plans and be aware of upcoming requests. Feedback to CO.
- Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC’s interest protected in relations to pricing, quality and timely delivery.
- Update Procurement Tracker, contract and supplier records. Provide monthly reporting information for procurement.
- Conduct regular market survey to ensure that vendor data base is updated, including monitoring of supplier performance and obtain necessary documentation
- Responsible for Fleet Management in the Area Office, working with users to plan and ensuring best utilization and value for money of all vehicles.
- Management of service contract drivers (not NRC staff), feeding back to CO with any issues or problems that need to be passed to the service provider.
- Responsible for Asset tracking and management in the Area Office and Sub office, completing bi-annual counts, checking in and out assets in line with NRC Iraq Assets SOP.
- Meeting regularly with stakeholders and planning.
- Regular visits to Sub Offices in Tuz and Ramadi (minimum monthly to each sub office)
Professional competencies
- Experience from working as a Support Function Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Working knowledge of English
- Fluency, written, speaking and reading, in Arabic
- Written and spoken fluency in Arabic
- Previous experience working in Logistics with an INGO an advantage
- Strong history of compliance to SOPs and regulations.
- Proven attention to detail
- Proven ability to coordinate with multiple departments
- Proactive in problem solving and removing bottlenecks
- Proven ability to share information, in a timely manner to relevant stakeholders
- Ability to travel and stay in Tuz and Ramadi sub offices regularly
Behavioral competencies
NRC has identified the following behavioral competencies that are critical for all staff working with NRC
- Handling insecure environments
- Planning and delivering results
- Working with people
- Analyzing
- Communicating with impact and respect
- Coping with change
What We Offer
We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.
We are also looking for people who share our values:
- To be dedicated in what we do;
- To be innovative with our solutions;
- To act as one unified and inclusive team;
- To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.
Contract Duration: until 31 December, 2024 (our contract renewal cycle runs from January to December)
Duty Station: Baghdad- Iraq with 40% travel to Tuz and Ramadi
Health Insurance is provided
Salary: G6/S1, According to NRC’s Iraq salary scale and terms and conditions.
For more information please read the Job Description
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