Management Accounting Senior Officer

Contract length: 1 year or continuous

Hours: Full-time

Location: Home-based

Travel: Limited

Reporting to: Senior Finance Manager

Remuneration: 3,800-4,500 USD/month

Deadline for applications: 22 July 2024*

*Due to the urgency of this vacancy, screening and interviews will commence immediately and the candidate can be selected at any stage before the closing date.

CLEAR Global is an equal-opportunity employer, committed to having a diverse team where individuals of all backgrounds collaborate and learn from one another. We believe we can be most effective with diverse experience and expertise in our team. We recruit on merit, actively seek diverse applicant pools and encourage candidates of all backgrounds to apply. We do not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, marital or parental status, or sexual orientation, and welcome all types of diversity.

We offer in addition to salary:

• an innovative work environment with a diverse and passionate team,
• 20 days of annual leave and 10 days of floating holidays,
• the flexibility of home-based/remote work,

The role

The Management Accounting Senior Officer, a pivotal role within our Finance Team, will ensure timely and accurate accounting records and financial management information. Your expertise will be instrumental in our financial operations.

Responsibilities

Accounting – 60%

• Ensure timely, accurate month-end and annual closing, and manage all accounting transactions.
• Lead on the processing of payments and reconciliation of bank accounts.
• Ensure that all Balance Sheet Accounts (e.g., AP & AR, intercompany, prepaid…) are reconciled monthly concisely with all relevant supporting documentation.
• Manage balance sheets and profit/loss statements.
• Preparation of journal entries to ensure accurate accruals-based management.
• Ensure timely bank payments.
• Ensure that all transactions have the corresponding supporting documentation.
• Guides accounting teammates by coordinating activities and answering questions.
• Support in new processes and system implementation when required
• Support in time of Audit.
• Maintains accounting controls by preparing and recommending policies and procedures.

Payments – 15%

• Ensure timely and accurate financial disbursements and up-to-date accounting ledgers, including preparing and uploading batch payments within our policies.
• Issue invoices on time and follow up on outstanding invoices.

Reporting -15%

• Actively participate in the preparation of budgets and forecasts.
• Ensure accurate financial information, including producing timely budget vs actual reports, forecasts, etc
• Support internal departments in maintaining financial records, including country offices, to facilitate the production of quality and accurate reports.
• Review financial reports with budget holders, supporting them to make informed decisions based on financial information.
• Update the grants and contracts schedule to align with HubSpot and information used for cash flow forecasts.

Procurement 5%

• Ensure that procurement guidelines and policies are up-to-date and robust
• Design and implement processes to ensure adherence to the procurement policy, ensuring the highest standard of compliance, taking donor rules and regulations into account
• Work collaboratively with all team members to ensure that the procurement system is implemented following the policy and in a way that facilitates program outputs.
• Run regular training exercises to ensure all team members know and understand the system.
• Regularly update the systems and procedures to ensure that they remain compliant and flexible.

Other responsibilities 5%

• Assist in resolving financial related queries from team members, third parties and other stakeholders,
• Assist with collecting and reporting financial information as required
• Ensure compliance with donor reporting requirements
• Training finance, program, and other team members on processes related to finance and finance systems.
• Document systems and processes used in Finance

Please note that these roles and responsibilities are approximate and may change over time.

Qualifications

The Management Accounting Senior Officer should be enthusiastic about helping people get vital information and be heard, whatever language they speak. The right candidate is an energetic team player who agrees with CLEAR Global’s basic beliefs and values and can work virtually with team members worldwide.

• Able to innovate to find creative solutions; willing to explore new technologies
• Comfortable with and eager to use CLEAR Global’s online systems, including Zahara, banking platforms, HubSpot, and SUN System.
• Resourceful, hands-on, able to take initiatives
• Previous experience with nonprofit organizations is an asset, particularly in US-registered not-for-profit
• Great communication skills
• Thorough attention to detail

Requirements

• 5+ years of professional accounting experience, exhibits strong technical accounting knowledge
• Professional accounting qualification required (CPA preferred)
• Excellent Excel / google spreadsheet skills
• Experience in accounting for grants desired
• Humanitarian or international development experience desired
• Advanced knowledge of SUN System desired
• Knowledge of expense management, purchase order, payment systems and Slack communication system

Job requirements

The successful candidate will need to have access to a stable internet connection and a computer to be able to carry out the role.

About CLEAR Global

CLEAR Global exists to help people get vital information, and be heard, whatever language they speak. We believe that everyone has the right to give and receive information in a language and format they understand. We work with nonprofit partners and a global community of language professionals to build local language translation capacity, and raise awareness of language barriers. Our network of over 100,000 community members translate millions of words of life-saving and life-changing information a year.

Core values

CLEAR Global employees and volunteers are people who believe passionately about the value of this work and take personal responsibility for achieving the mission. CLEAR Global’s mission and organizational spirit embody the core values established in its strategic framework:

• Excellence: As the leading voice for communicating humanitarian information in the right language, CLEAR Global is a leader in the translation industry and in the non-profit sector.
• Integrity: CLEAR Global believes that every person, whether it’s the people who we serve, our volunteers or our staff, has value, deserves respect and has inherent dignity.
• Empowerment: CLEAR Global believes in using language to empower people around the world to control their own development and destiny.
• Innovation: CLEAR Global recognizes and celebrates the power of innovation to address humanitarian and crisis issues around the world.
• Sustainability: CLEAR Global recognizes that meeting our mission necessitates establishment and maintenance of a solid financial and organizational infrastructure.
• Tolerance: Our staff and volunteers are highly knowledgeable and skilled; value each other, our partner and our recipients; create a supportive work environment; and, conduct themselves professionally at all times.

CLEAR Global may re-advertise the vacancy, cancel the recruitment, offer an appointment with a modified job description or for a different duration at its discretion.