Management Analyst

Position description

ANG seeks a Management Analyst to support the Department of State that drives global security policy and serves as the Department’s integrator of diplomacy and defense. The organizational hub for the Bureau, coordinating actions among the Bureau’s 11 offices the Management Team that is responsible for managing the bureau’s operating budget, overall management issues, emergency response procedures, and special events in coordination with the Executive Office; and a team that is responsible for ensuring efficient information flow.

 

Essential Functions

Manages the schedule of bureau principals and arranges meetings, conferences, and VIP visits.  Advises on transportation policies, prepares travel arrangement, and finalizes travel expenses and vouchers.

Makes and receives calls on behalf of the principal.  Facilitates effective and efficient contact with key stakeholders, meeting participants, and internal/external officials.

Speaks for the principal on administrative and operational matters, or pragmatic areas within the assigned area of responsibility.

Analyzes administrative processes and/or agency programs. Communicates with colleagues, agency management, and other contacts outside the agency to gather and analyze information about agency processes and programs. Writes, reports, letters and other documents with recommendations for management programs, policies and activities.

Perform management and/or program support work, such as planning, research, analysis, correspondence control, communication, and/or special projects.

Perform procurement and other administrative functions

Solicit, evaluate, negotiate, administer, award, analyze, advise on administrative processes.

Perform administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management or supplies.

Coordinate office moves, office construction, and other facility improvements which include: recommending selection and requisitioning of furniture, purchasing/leasing equipment, obtaining telephone services and equipment, and obtaining maintenance agreements for the equipment procured.

Manages and/or prepares responses to correspondence in an organization; and/or acts as a liaison or handles the communication with persons and/or groups within and outside of the organization.

Coordinate facilities and related arrangements for planning conferences, assist with presentation materials, and provide on-site support.

Ensure PM’s emergency management and crisis response system is functioning optimally. Conduct regular training for Duty Officers and Task Force participants and assist in coordinating PM Task Force participation. Revise curricula for training to ensure the bureau is prepared to respond to emergencies. Follow up on after action reviews from PM Task Force participation. Ensure PM phone rosters and task force reference book are up to date. Advise Front Office principals of necessary training requirements,

Support, as assigned, special projects of particular interest to the Chief of Staff, Assistant Secretary, and PDAS, including PM Workforce Modernization and development of a SharePoint site that serves as a one stop shop for information on human resource management for the bureau. Use knowledge of the missions, roles, responsibilities and structure of the Bureau to formulate recommendations and trouble-shoot issues which arise (i.e. communication breakdowns, quality control, etc.).

 

Competencies

• Interpersonal Skills
• Attention to detail
• Expertise in contract
• Oral and written communication
• Problem-solving skills

 

Supervisory Responsibility

None required for this position

 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

 

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.

 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

 

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening and weekend hours required, as required by business need.

Over time implementation not to exceed 100 hours in 52 weeks

Application instructions

Please be sure to indicate you saw this position on tendersglobal.net