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WHO began when our Constitution came into force on 7 April 1948 – a date we now celebrate every year as World Health Day. We are now more than 7000 people from more than 150 countries working in 150 country offices, in 6 regional offices and at our headquarters in Geneva.
Our primary role is to direct and coordinate international health within the United Nations system and our main areas of work are health systems; health through the life-course; noncommunicable and communicable diseases; preparedness, surveillance and response; and corporate services.
We support countries as they coordinate the efforts of governments and partners – including bi- and multilaterals, funds and foundations, civil society organizations and the private sector.
Working together, we attain health objectives by supporting national health policies and strategies.
WHO works worldwide to promote health, keep the world safe, and serve the vulnerable.
Our goal is to ensure that a billion more people have universal health coverage, to protect a billion more people from health emergencies, and provide a further billion people with better health and well-being.
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OBJECTIVES OF THE PROGRAMME
The General Management Unit (GMU) has the overall responsibility for leading and coordinating the work of various Units within its Cluster such as Human Resources and Talent Management (HRT), Accounts and Finance Management (AFM), Contracting and Procurement Services (CPS), Compliance Team (COT), Operational Support and Services (OSS), Information Technology Management (ITM), Security Services (SEC), Prevention and Response to Sexual Exploitation Abuse and Harassment (PRSEAH), and Translation, Interpretation and Printing Services (TIP) in compliance with set procedures and ensuring integration and delivery of services.
DESCRIPTION OF DUTIES
Under the direct supervision of the Director, GMC, the incumbent will ensure efficient and effective coordination of the Office of the GMC by performing the following duties:
1. Manage the work of the Office of the Director, GMC, including overseeing all management and coordination activities. Assess inquiries directed to the Director and determine the proper course of action. Draft substantive correspondences for the Director’s review;
2. Act as focal point and source of information and communication for the Director, GMC; plan and develop a framework for the management and dissemination of information on administrative and operational activities of the Cluster;
4. Analyze information, identify priorities and initiate responses; coordinate with internal/external parties to ensure requisite and timely follow up on actions, monitor progress and provide regular updates to the Director;
5. Manage initiatives and priorities requiring the personal attention of the Director. Coordinate input as appropriate. Summarize data and key documentation. Prepare presentations for submission and approval;
6. Assist the Director in monitoring implementation of specific key initiatives and projects proactively drawing attention to areas of risk and suggest risk mitigation measures;
6. Manage the planning, preparation and logistics for the Director’s meetings and official missions, consult relevant parties to develop the agenda; prepare briefings and presentations for the Director’s use at meetings; participate at meetings in Brazzaville or other locations inside or outside the country as necessary and follow up with participants to ensure that action resulting from meeting decisions is taken within specified deadline;
7. Review and adjust budgetary projections and HR plan for the Unit. Analyze and adjust expenditure variances;
8. Maintain effective working relationships with GMC Units, Technical Clusters, Country Offices and other stakeholders to maintain a continuous flow of information and to ensure that the Director is kept informed with respect to current and emerging trends which may affect the work of GMC;
9. Coordinate with Programme Administrative Officers in the Technical Clusters as well as Operations Officers in the Country Offices for implementation of key initiatives such as KPIs, Delegation of Authority, Audit implementation, Risk management project etc.;
10. Maintain the GMC project log, monitor projects timelines and highlight delays for Director’s attention and action;
11. Support and guide the work of the Administrative Assistant in the GMC team.
REQUIRED QUALIFICATIONS
Education
Essential: University Degree in public or business administration, economics, social sciences or related field.
Desirable: Training in management, business administration or project management would be an added asset.
Experience
Essential: At least 2 years of relevant experience in efficiently and effectively supporting and managing the administrative and operational activities of an executive office.
Desirable: Additional years of proven experience in responsible roles involving the application of administrative and management principles and practices within the United Nations system.
Skills
Ability to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities;Documented ability to effectively and efficiently provide administrative and operational support to an executive level office.Excellent planning and organizational skills with a confirmed ability to switch priorities at short notice, as and when required;Ability to act independently and exercise mature judgment;Very good analytical and conceptual skills with ability to think beyond boundaries;Excellent drafting and editing skills ;Strong communication and interpersonal skills to enable effective interaction and collaboration with staff at all levels, across all departments, and with varying cultural backgrounds, as well as an ability to exercise tact and discretion at all times
WHO Competencies
Producing results
Ensuring the effective use of resources
Communication in a credible and effective way
Fostering integration and teamwork
Use of Language Skills
Essential: Fluent in English or French and a very good working knowledge of the other.
Desirable: Portuguese would be an asset.
REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2212 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
https://www.who.int/careers/diversity-equity-and-inclusion
reasonableaccommodation@who.int
This is how cinfo can support you in the application process for this specific position:
Working hours (%): 80-100%
80-100%
Type of contract: Staff (Permanent and Fixed Term)
Macro-area: Sub-Saharan Africa
Level of experience: Junior Professional, 1 to 3 years
Area of work Definition: Democracy, Governance, Human Rights, Law, Public Administration
Type of organisation: Multilateral Organisations
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