Management and Programme Analyst

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Description

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Org. Setting and Reporting

This position is located in the Monitoring and Evaluation Service of the Business Transformation and Accountability Division (BTAD) of the Department of Management Strategy, Policy and Compliance (DMSPC). The Management and Programme Analyst reports to a Senior Management and Programme Analyst (Senior Programme Officer) of the Managing Unit or the Monitoring Unit, as assigned. The focus of the job is to lead in the assigned area of the development, implementation and monitoring of a framework for managing delegations of administrative decision-making authority from the Secretary-General to heads of entities across the global Secretariat.

Responsibilities

Within delegated authority, the Management and Programme Analyst will be responsible for the following duties:

• Develops, implements and evaluates a system for managing delegations of decision-making authority from the Secretary-General in the areas of human resource management, financial resources management, supply chain management, or property management.
• Leads the development and on-line publication in the assigned area of a comprehensive catalogue of all delegations from the Secretary-General in human resource management, financial resources management, supply chain management, or property management as well as the criteria for receiving them.
• Undertakes trend analysis and provides insight on trends regarding the exercise of delegated decision-making authority in the areas of human resources, financial resources, supply chain, or property management.
• Assesses managers’ readiness to receive delegated authority and, based on an analysis of need and risk, advises the Under-Secretary-General for Management Strategy, Policy and Compliance on the level/degree/extent of authority that should be delegated to individual managers.
• Advises managers on the parameters and proper exercise of the delegated authority.
• Leads the development and application of criteria for approving, limiting, redirecting or withdrawing delegated authority when necessary.
• Ensures that official records of all delegations of authority are recorded, maintained and updated as appropriate.
• Directs the systematic monitoring of the exercise of such delegations and the evaluation of managers degree of compliance with related policies and processes and use of the delegation as they implement their programmes and projects.
• Engages with entities/managers who have been delegated authority, to assess and address the problem when problems are detected; Recommends corrective action and/or accountability measures when warranted.
• Leads management reviews to measure compliance with relevant regulations and rules and assesses the effectiveness of internal controls.
• Implements and evaluates assigned programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; ensures follow-up actions.
• Performs consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
• Researches, analyzes and presents information gathered from diverse sources.
• Coordinates policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
• Generates survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identify problems/issues and prepares conclusions.
• Organizes and prepares written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
• Provides substantive backstopping to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Initiates and coordinates outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
• Leads and/or participates in missions, including provision of guidance to external consultants and other parties and drafting mission summaries, etc.
• Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
• Performs other duties as required.

Education

• Advanced university degree (Master’s degree or equivalent) in business administration, public administration, management, or a related field is required. A first-level university degree (Bachelor’s degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of seven years of progressively responsible experience in programme management, administration or related area is required. Experience in the development, implementation or evaluation of a system for managing delegations of decision-making authority is required.
• Experience in human resource management, financial resources management, supply chain management, or property management policy is required. Experience coordinating organizational performance activities, such as periodic performance assessments and reporting, and monitoring performance against indicators is required.
• Experience working with large data sets to analyze performance, identify trends and report results is required. Experience in preparing written outputs including background papers, analytical notes, and reports is desirable. Experience in the UN system or comparable international organizations is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/237441?language=en

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