Manager Business Operations (Hybrid) – Emergency Medicine

Posted: 11-Mar-24

Location: St. Louis, Missouri

Type: Full-time

Salary: Open

Categories:

Healthcare
Staff/Administrative

Internal Number: JR80746

Scheduled Hours
40

Position Summary
Responsible for assisting the Director, Business Operations, by providing management and administration of the financial and business operations of the Department of Emergency Medicine and its divisions. Provides direct supervision for the departmentâ™s accounts payable, financial reporting, and budgeting and planning functions. Provides all-purpose assistance to faculty, staff, and fellows.

Job Description

Primary Duties & Responsibilities

• Assists the Director, Business Operations, in the direction of the financial and business operations of the Department.
• Responsible for projects and prepares ad hoc reports as needed.
• Provides executive level summary of fiscal activities and financial forecasts for the department and each of its divisions.
• Manages and is responsible for the preparation and analysis of the income and expense activities of the department and its divisions.
• Reports on the financial activities and the available funds for the department at the clinical, research, division and department levels.
• Coordinates and oversees reconciliation of the departmentâ™s internal financial reports to medical school reports and systems.
• Responsible for the tracking and reporting on the activities of the departmentâ™s endowment and specific purpose funds.
• Manages the maintenance of records related to the faculty professional allowance funds, investigator start-up funds, and discretionary funds.
• Responsible for and manages the preparation, submission, and consolidation of the strategic plan, financial reports, budgets, and four-year plans for the department and each of its divisions.
• Serves as liaison to the Joint Office of Strategic Planning and the Medical Schoolâ™s finance, budget, and planning offices.
• Coordinates the development of effort profiles and faculty compensation plans for the department and its divisions.
• Directly supervises the departmentâ™s financial services team, which includes an accounting coordinator and two financial analysts.
• Develops and recommends policies and procedures regarding the Departmentâ™s fiscal operations.
• Develops, implements, and monitors appropriate internal controls to safeguard the assets of the Department.
• Monitors compliance with departmental and external policies, regulations and guidelines for the departmentâ™s fiscal operations.
• Provides oversight for the tracking and reporting of all customer invoices related to the management and support services provided to BJC Hospitals and Community Agencies.
• Determines and evaluates the accuracy of the Medical School revenue and expense allocations to the Department.
• Responsible for the maintenance of the department’s chart of accounts and all financial accounting approvals in the Workday system.
• Reconciles the monthly and bi-weekly payroll audit reports in collaboration with the HR/Payroll Manager.
• Provide oversight for the completion of the annual space inventory and survey process.

Job Location

• Normal office environment.
• This will be a hybrid work location position requiring some days on campus depending on workload needs and deadlines.

Preferred Qualifications

• Master of Business Administration and/or Certified Public Accountant.
• Extensive expertise in computer applications including Microsoft Excel, Workday and Adaptive.
• Effective verbal, written and interpersonal communication skills.
• Demonstrated abilities for accuracy and attention to detail.
• Ability to maintain security of confidential information.
• Comprehensive understanding of and practical experience in the end-to-end budgeting process, in an Academic setting, encompassing all of its elements.
• Proven track record of successfully overseeing and managing a finance team.
• In-depth knowledge and proficiency in interpreting and analyzing financial statements, with a focus on profit and loss statements and balance sheets.
• Demonstrate a strong aptitude for critical thinking, along with a proven ability to work autonomously and proactively, even in situations where minimal supervision is provided.
• Exceptional skills in effectively prioritizing work assignments and efficiently managing time, especially when faced with high-pressure situations and tight deadlines.

Required Qualifications

B.S. in accounting or business and seven years of experience in accounting/budgeting.

Grade
G14

Salary Range
$73,700.00 – $125,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor’s, master’s and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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