Manager, Facilities Services, Residential Facilities

98560BR

Campus: Tempe

Mgr Facilities Services

Job Description

Facilities Management, Residential Facilities seeks a Manager Facilities Services to oversee the daily operations of the residence halls.  Candidates should have a strong balance of leadership skills and work collaboratively to successfully lead, mentor, and motivate a diverse workforce. 

Looking for an employer that offers you solid growth opportunities, as well as an inclusive culture and work/life balance? ASU offers the following employee benefits to enhance the total compensation of its staff:

• Flexible work schedules
• 22 days of vacation leave, 12 days of sick leave and 10 paid holidays annually for all staff
• World-class educational opportunities at deeply discounted rates for employees and eligible family members through its employee tuition reduction program
• 12 weeks of paid parental leave following the birth or adoption of a child
• Comprehensive and very affordable benefits package including dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
• Paid time for volunteer and professional development
• Wellness program for preventative health education and screenings
• Disability and leave program for income protection
• Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
• ASU Discounts to sports/events along with discounts with ASU partnerships

Job Family

Building & Equipment Maint

Department Name

FDM FM Residential Facilities

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$70,000 – 73,000 per year commensurate of experience and education. ASU offers a comprehensive benefits package with the State of Arizona

Close Date

02-February-2024

Essential Duties

• Provide day to day leadership and ensure accountability of operational teams by effectively managing, mentoring, supervising and evaluating department staff.
• Manage and direct the residential facilities maintenance team of multi-craft employees and trades (e.g., plumbing, electrical, & HVAC), including maintenance and operation of all physical assets.
• Assist with coordination and assistance on facility renovations, remediation, maintenance operations, project management and scheduling, contract administration and quality assurance, construction, and code compliance of facilities.
• Assists with coordination and scheduling of preventative & deferred maintenance programs.
• Inspects efficiency & longevity of commercial distribution equipment and systems and develops & implements CIP replacement goals.
• Manage facilities budget and monitor performance of budget.
• Manages & coordinates summer room-turn renovations of dorms & chapter rooms.
• Develop programs, practices, and procedures for assigned facilities units to provide effective, efficient and safe methods of operation.
• Compile information for budget estimates and special projects.
• Inspect facilities management work in progress and inspects job progress to ensure ASU facilities & construction standards are met.
• Set employee standards and departmental goals.
• Assist with all aspects of campus facilities planning, including identification, development, and implementation of plans to meet short-and-long-range needs and goals.
• As an empathetic team member & leader, make decisions regarding hiring, promotion, and termination of employees.
• Implement and perform evaluative reviews and mentor staff and insure that all staff are up-to-date on all training and certifications.
• Schedule, track, and approve staff time & attendance.
• Maintain effective working relationships with administrators of University Housing and support services units as well as various ASU department heads, agencies and organizations, including professional societies, and state and local planning, maintenance and educational agencies.
• Ensure all applicable federal, state and Arizona Board of Regents laws, regulations, policies and procedures are followed.
• Develop work plans in accordance with established unit and department objectives and funding limitations.
• Prepare and manage minor capital projects.
• Work with contractors on projects and prepares bids for work to be done.
• Monitor the acquisition and use of materials and equipment.
• Plan and monitor long and short-term projects for subordinates.
• Maintain ADA records and hardware requirements for residence halls.
• Recommend and monitor compliance with department policies and procedures.
• Serve as departmental liaison with various campus departments & foster healthy relationships with interdepartmental POC’s.
• Serve on campus and departmental committees.
• Regular daily activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Clearly communicate to perform essential functions of the job.

DAYS AND SCHEDULE:  Monday – Friday 8:00 a.m. – 4:30 p.m.

Minimum Qualifications

Bachelor’s degree in Business Administration or a related field and five (5) years of related experience, which includes three (3) years of supervisory experience; OR,Nine (9) years of related experience, which includes three (3) years of supervisory experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Five (5) years of progressively responsible supervisory experience. 

Experience in: 

• University housing; building and/or property management
• Higher education and/or other large commercial building environment
• Operations management,
• Budgetary planning and oversight
• Facilities management
• Project management
• Producing reports and compiling data
• Supervising a multi-craft shop of maintenance & trade crews
• Commercial or industrial HVAC, electrical, plumbing, and/or carpentry
• Commercial distribution systems (steam, chilled water, electrical, natural gas, domestic water, non-potable water & sanitary sewer)
• Commercial distribution equipment (HX, chillers, boilers, pumps, lift-stations, AHUs, recirc pumps, etc.)

Demonstrated knowledge of:  

• Maintenance operations and maintenance budgets
• Local, state and federal building codes
• Worker order systems
• Facilities management principles and techniques
• Practices and techniques of supervision and management
• MS office (e.g., Word, Excel, Outlook)
• Customer Service

Evidence of 

• EPA/CFC certification
• Effective communication skills

Working Environment

• Activities are performed in a variety of internal and external settings.
• Access various facilities and sites which involves walking, climbing stairs or ladders, standing and walking on uneven surfaces for long periods of time in extreme temperatures.
• Activities require bending, reaching, pushing, pulling, crouching, stretching, climbing, crawling and lifting up to 50 pounds.
• Participate in fieldwork, which requires exposure to direct, dust, and inclement weather.
• Fieldwork may also include exposure to central plant equipment and systems in a loud environment; dirty environment with inadequate lighting, extreme noise, confined spaces (e.g., tunnels, vaults), and restricted movement.
• Climb stairs, ladders and scaffolding at heights above thirty (30) feet.
• May be exposed to hazardous and dangerous materials, tools, and equipment which will require safety precautions and/or specific process to be followed, and may include the use of Personal Protection Equipment (PPE) (e.g. safety glasses, hearing protection, negative pressure and positive pressure respirator).
• Use of PPE may require medical clearance prior to use.
• May also perform some activities in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Drive University vehicle.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the Tempe campus. 

Must possess a valid Arizona driver’s license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

Must pass pre-employment physical examination post offer of employment.

This position may be called in for emergency response assistance including nights, weekends, and holidays.

This position is dependent on the continuation of funding from a specific source other than general operating funds.  As such, this appointment may terminate when the funding is no longer available.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview. 

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.