Manager of Advancement Services

The Buckley School is a dynamic, nurturing learning community
committed to equity and inclusion, and as such, seeks to hire
talented employees with diverse backgrounds.

Manager of Advancement
Services

The Buckley School, Los Angeles’ oldest K-12 all-gender learning
institution, has an opening for Manager of Advancement Services.
Under the supervision of the Director of Advancement, the Manager
of Advancement Services is a member of the team responsible for all
fundraising and alumni-related activities at the school. This
individual is in charge of processing gifts, updating constituent
records, preparing acknowledgment letters, generating mailing
lists, recording pledges, and maintaining donor reports through the
Raiser’s Edge, Raiser’s Edge NXT, and Financial Edge databases.
This individual interacts daily with donors and potential donors
and requires sound judgment to decide what information can be
shared and with whom. The Manager of Advancement Services is also
responsible for prospect research and management. The incumbent
also provides general administrative support to the Director of
Advancement and the advancement team, as appropriate. The person in
this position deals with sensitive information, handles a high
volume of phone calls and in-person inquiries, and is required to
use judgment and anticipate questions related to charitable giving,
volunteerism, and fundraising opportunities for Buckley. Some
evening and weekend work is required.

ESSENTIAL FUNCTIONS
Database Manager:
● Maintain the integrity of the database by ensuring accuracy and
timeliness of donor and gift information.
● Process and records all gifts, pledges and pledge payments
through Raiser’s Edge database.
● Perform data entry and manage the data entry process to ensure
that accurate, updated, and relevant information on all Buckley
constituents is maintained.
● Coordinate with the technology department to perform Raiser’s
Edge database maintenance, global updates, and integration with
Education Edge/CORE on a regular basis.
● Manage the entire gift acknowledgement and pledge reminder
process from start to finish.
● Assess requests for donor information and thoughtfully decide
what information may be shared with specific individuals, including
administrators, faculty, parents, and Trustees.
● Design and implement database queries and exports, providing
timely and accurate reports and lists.
● Provide support for the Director of Advancement and Associate
Director of Advancement in implementing the Annual Fund, including
the management of solicitation mailings, compiling and producing
weekly participation and financial reports, and preparing
phone-a-thon materials.
● Serve as the school’s Raiser’s Edge liaison with the technology
department, business office, and with Blackbaud and other related
software vendors.
● Develop and produce mailing lists and labels, donor recognition
lists, data files, prospective donor lists, and other information
for the Annual Fund, restricted Campaigns, and other solicitation
and stewardship activities.
● Consistently develop and implement strategies to improve the
integrity of the database, with a particular focus on alumni
data.
● Attend annual advancement and alumni relations events, and assist
with check-in, event coordination, event planning as needed,
including generating nametags and registration lists. Track all
RSVPs for events in the events module in Raiser’s Edge.
Prospect Research & Management
● Conduct basic prospect research and generate profiles on parents,
grandparents, alumni, and past parents. Ensures all that
information is inputted into RE.
● Analyze information in documents and records to help guide the
development of cultivation and solicitation strategies.
● Work with Admissions to provide research on incoming
families.
● Manage tracking system on prospect assignments and status of
proposals for staff and volunteers.
● Input contact reports from volunteers and staff when/if
needed.

RESPONSIBILITIES/DUTIES
● Work with finance office to reconcile contributions in Financial
Edge including yearly audit.
● Interact with parents, alumni, faculty, donors and potential
donors over the phone and in person.
● Provide reports on gifts, pledges, progress towards fundraising
goals, and other financial data
● Assemble printed materials for mailings and other projects
● Provide administrative support to major gift efforts, including
preparing proposals, presentations, acknowledgment letters and
pledge agreements.
● Provide training for Advancement staff in using Raiser’s
Edge.
● Coordinate matching gift donations and other exceptional
gifts.
● Monitor returned mail and regularly update Raiser’s Edge and
other departments with appropriate information
● Keep informed of new technology and resources used in prospect
research.
● Order supplies, letterhead and other print materials.
● Track advancement budget, process invoices and check
requests.

EDUCATION AND/OR EXPERIENCE
● Bachelor’s degree
● Accounting experience is preferred
● Two years’ experience working directly with donors or
customers
● Two-to-four years work experience (preferably in a development
department) involving data entry, database management, financial
data and report generation
● Strong knowledge of Raiser’s Edge, Raiser’s Edge NXT, and
Financial Edge databases

SKILLS, KNOWLEDGE AND ABILITIES
● Demonstrate the highest standards of professionalism and ability
to create warm, uplifting and trusting working relationships
● Extraordinary interpersonal skills with a dedication to
positivity, humor, humility, empathy, excellent emotional
intelligence, and collaboration.
● Ability to thoughtfully manage the personal, political, and
institutional dynamics related to diversity, equity, inclusion and
justice issues in schools.
● Strong communication skills
● Ability to advance multiple strategic and operational priorities
simultaneously.
● Flexibility to occasionally work long hours, including attendance
at weekend and evening events.
● High degree of accuracy in data entry and generating
reports.
● Knowledge of Microsoft Office, Google Suite, Letterbox, Double
the Donation, and the ability to learn new and evolving
technology.

COMPENSATION
$65,000 – $85,000 per year depending on experience

The base salary is separate from fringe benefits, such as
retirement contributions, daily lunch, on-site parking,
contributions to medical, dental, vision, life/AD&D plans, our
generous time off policy, or potential stipends (for eligible
employees). Our pay ranges are reasonable estimates of what the
School anticipates paying for a role but are not guaranteed. If
hired at The Buckley School, your actual base salary will be
determined by your education and experience.

TO APPLY
Interested candidates should send their resume to jobs@buckley.org.
In the cover letter/email please explain how you have included
diversity, equity, and inclusion in your work with students or
colleagues.

ABOUT THE SCHOOL
The Buckley School, a K-12 college preparatory school with 830
students, is one of the most respected independent schools in the
Los Angeles area. Buckley is known for its unique educational
philosophy, the 4-Fold Plan of Education, which marries a
whole-child approach with elements of structure, as well as for its
warm, intimate educational environment.

The school’s curriculum balances academics, the arts, physical
development and moral education. Its creative, personalized
approach to education emphasizes high academic standards for all
students, and includes traditional touches that develop the
character and discipline that unlock students’ potential.