Manager, Office of the Dean

Job no: 0061194
Location: Parkville
Role type: Full-time (Part-time could be discussed); Continuing
Faculty: Faculty of Science
Department/School: The Office of the Dean and Faculty Executive Director
Salary: UOM 9 – $134,320 – $139,749 p.a. plus 17% super

• Manage office operations, ensuring adherence to governance frameworks and driving projects for Faculty of Science improvement.
• Provide executive and governance support to the Office of the Dean’s broader work program.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
The Manager, Office of the Dean is responsible for the effective management of the operations of the office, including the smooth functioning of key business support services to the Dean and the Faculty Executive Director, and for ensuring adherence to governance frameworks, principles of corporate governance and University and Faculty protocols. The Manager, Office of the Dean will manage processes, business activities and projects which improve the quality, impact, and efficiency of the Faculty of Science.

The Manager, Office of the Dean reports to the Faculty Executive Director (FED).

Your responsibilities will include:

• Provide informed advisory support to the FED and the Dean to facilitate decision making and planning
• Work with Faculty leadership, including Associate Deans, Directors and Heads of Schools, to ensure alignment of operational plans to strategic objectives
• Work closely with the FED in the development and implementation of the strategic and operational planning processes, monitor progress throughout the year, evaluate outcomes and make recommendations for change
• Prepare a variety of written materials to support the Dean and the FED, including briefing notes, summaries of complex issues, correspondence, policy documents, briefings, submissions and regular and coordinated reports. Ensure that the Dean is fully briefed and prepared for key Faculty and University matters.
• Management of the Office of the Dean and its staff, ensuring the effective provision of assistance to the Dean and the FED, and oversight of policies, procedures, and corporate governance.

Who We Are Looking For
You will possess demonstrated organizational, administrative, and project management skills, along with a fundamental understanding and commitment to maintaining confidentiality. Your ability to effectively collaborate with diverse stakeholders, manage relationships, and meet expectations, coupled with supervisory experience in leading and managing teams, and a proven track record within complex governance and policy frameworks, will make you a valuable asset to the role.

You will also have:

• An undergraduate qualification in a relevant field with extensive experience; or an equivalent combination of relevant experience and/or training.
• Exceptional communication (written and oral) and interpersonal skills, including the ability to draft various forms of communications.
• Demonstrated integrity, presence, and ability to exercise sound judgement.
• Proven ability to act autonomously and with initiative, including the ability to formulate, develop and implement ideas whilst also able to work cooperatively as part of a broader team.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – The Faculty of Science
Science at Melbourne is a global leader across fundamental and applied scientific research and education.

Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us. 

We have more than 150 years of experience in pioneering scientific thinking and analysis, leading to outstanding teaching and learning and offer a curriculum based on highly relevant research. We aim to train students with the knowledge and intellectual flexibility to drive the industries of tomorrow and lead across all levels of society. We offer a range of undergraduate, honours, graduate and research degrees; enrolling more than 11,500 undergraduate and 3,750 graduate students. We are dedicated to delivering leading transformative educational outcomes, underpinned by research, and an inclusive and inspiring student experience.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled “Reasonable Adjustments Request”.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Ana Gencic via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 28 JANUARY 2024 11:55 PM Australian Eastern Daylight Time (AEDT)

Position Description: 0061194_Manager Office of the Dean_PD.pdf

Position Description