The role of the MEAL coordinator is to establish and implement systems to promote evidence-based decision-making, and program and project performance; support and strengthen the capacity of MEAL staff; promote program accountability and learning; provide advice on strategic objectives by supporting service delivery to beneficiaries through effective and innovative communications; ensure compliance with donor requirements and standards.
KEY RESPONSIBILITIES:
Developing MEAL framework
- In close collaboration with the Program Manager, lead the MEAL system and process development, by creating a framework and procedures according to the projects’ strategies and log frames.
- Define the detailed responsibilities of the MEAL team
- Lead the training of MEAL staff
- Maintain and further develop qualitative and quantitative practices and processes.
- Put in place systems and mechanisms for collecting data to monitor the development of defined indicators under the comprehensive reporting framework;
- Propose any relevant adjustments for the set-up of the MEAL Department to the line manager;
Implementing the Monitoring & Evaluation plan per project
- Contribute to defining methodologies and tools for assessment, monitoring, and evaluation exercises for each project, including data collection and analysis tools and processes, in coherence with mission policies;
- Keep track of all projects and grants monitoring and evaluation schedules and implementation of monitoring and evaluation procedures;
- Ensuring quality, accuracy, and confidentiality of data and the serious follow-up of available guidelines.
- Ensuring good communication with operational teams on the preparation of activities, implementation, results, and aims of the MEAL team.
- Report immediately any incident report – transmitted by the managed teams – to the line manager, while ensuring the confidentiality of it.
- Conduct field visits frequently when security permits to community project sites to monitor community/stakeholder participation, and project activities, provide technical assistance, and troubleshoot.
Providing grant proposals and reports with accurate quantitative and qualitative data
- Support in the development of proposals and reports by collecting and analyzing quality and accurate data and by keeping an organized archive system for MEAL-related activities;
- Participate in the preparation of results frameworks, performance monitoring, and evaluation plans for new projects including the harmonization/standardization of indicators, data collection methodologies, timelines, and measurement tools;
- Send regular reports on the MEAL team activities to the line manager;
- Produce timely MEAL reports including narrative, statistics, data analysis, and proper recommendations according to the MEAL work plan reporting schedule;
- Contribute to other necessary reports upon request from the line manager
Capacity Development and Institutional Knowledge Building
- Organize regular lessons learned sessions with the implementation teams by presenting the results of evaluations and formulating recommendations/lessons learned;
- Participate in strengthening MEAL capacities through gathering of experience and sharing of best practices.
- Develop evaluation tools sampling methods and protocols
- Conduct qualitative and quantitative surveys of program impact to ensure the project goals are being met to enable Beyaz Eller to constantly improve the quality of program implementation.
- Support the deployments of renewed MEAL policy in the implementation area.
Team management
- Follow up his/her team according to the HR policy missions’ Standards (daily management, performance evaluation, leaves management, etc.);
- Ensure performance evaluation of his / her team, and set up and follow up individual or team objectives
- Train his/her team and be proactive regarding internal or external training opportunities;
- Ensure a good communication, coordination, and information level of each member of the team through regular coordination meetings (or other if needed)
- Ensure an efficient coordination with the other departments
- Participate in the hiring process for MEAL; as needed
Any other duties that may be assigned by the line manager
Note: the above-mentioned responsibilities are key ones, there might be other duties to be appointed by the direct manager.
QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES
- University degree in Development Studies, Humanitarian Assistance, Public health, Statistics or related field;
- At least 5 years of professional experience in humanitarian assistance, including a minimum of 3 years in MEAL;
- Very good analytical and writing skills
- A critical mind, and ability to ask questions and analyze situations.
- Strong understanding of project cycle management
- Good management capacities and team leadership spirit
- Strong interpersonal and intercultural skills;
- Strong communication and reporting skills;
- Ability to solve problems in the field with staff, local committees and beneficiaries.
- Ability to manage remote teams.
- Good command of spoken and written English and Arabic.
- Excellent command of Excel and other database applications and ability to use software for database design
- Experience in programming Microsoft Excel and Access Databases
- Prior experience in SPSS, KOBO, or equivalent systems
Minimum Skills
- Three years of experience in a similar position.
- Experience in international non-profit organizations, relief organizations.
- Good level / English