Medical Education Program Administrator

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of one year plus one day and offers a comprehensive benefits package which can be viewed on our Benefits Overview page .

Location – Work primarily takes place at North Campus Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department of Surgery

The Department of Surgery has 15 divisions and offers programs in undergraduate, graduate and postgraduate studies.  The department also includes many other research groups that contribute to cutting-edge advancement in areas such as transplantation, joint preservation and regeneration and surgical simulation technology.  Founded in 1922, the department has been a leader in its field, striving to achieve a balance between technology and the human element that defines the art of surgery.  The overarching mission of the department is to restore health through surgical intervention and to remember that patient dignity and comfort are integral to overall health.  Further information on the department can be found at www.ualberta.ca/surgery

Position 

This Medical Education Program Administrator will work in the Postgraduate Office of Surgical Education, coordinating a postgraduate residency program under the leadership and direction of the Team Lead & Surgery Program Director. 

This position works both independently and within a team structure to administer the many detailed tasks and projects required of this position. This position requires high levels of communication, organizational and interpersonal skills. Equally important, the individual in this position would have the ability to take initiative, be creative and thrive in a deadline-driven environment.

Duties 

• Primary contact and resource for the residency training program residents & faculty
• Primary contact to liaise with the Postgraduate Medical Education Office (PGME), the Professional Association of Residents of Alberta (PARA), and the Royal College of Physicians and Surgeons of Canada (RC)
• Responsible for coordination of educational activities and clinical rotation scheduling for residents
• Responsible for program schedules including preparing resident training block schedules, electives, vacation/leaves, and coordination of teaching faculty/preceptors.
• Maintains systems of evaluation processes; including compiling data, collecting and disseminating reports and documents
• Coordinates & attends Residency Program Committee (RPC) and Competence Committee (CC) meetings, prepares agendas, reports and documentation with the Program Director and CC Chair
• Coordinates annual Resident Recruitment through the Canadian Medical Graduate Selection process (CaRMS)
• Coordinates examination processes; schedules, proctors & prepares materials for exams, recruits examiners for oral/simulation-based exams. Collates and tracks exam results
• Primary contact/resource for accreditation process for internal reviews (University of Alberta) and external reviews (Royal College of Physicians and Surgeons of Canada)
• Ensures Royal College accreditation standards are being met in day-to-day operation and residency program committee functions
• Maintains residency program websites & communication

Minimum Qualifications

• Minimum, post-secondary business, office administration certificate or a related field
• Minimum 2 years’ experience in large academic, health care, or related organization
• Proficiency with MS Office and Google Applications
• Excellent interpersonal and communication (oral and written) skills including strong ability to demonstrate professionalism, confidentiality and diplomacy
• Strong organization skills, accuracy and attention to detail

Preferred Qualifications

• Post-secondary degree in a relevant discipline is preferred.  An equivalent combination of education and experience will be considered
• 3-5 years’ experience in a medical or academic environment with extensive involvement in post-secondary educational procedures at an administrative level would be ideal
• Experience with Zoom and various virtual platforms an asset
• Knowledge of the University of Alberta and the University of Alberta Hospital
• Experience with PeopleSoft an asset
• Experience with University of Alberta policies, processes, and employment legislation (FOIPP, Employments Standards) will be considered an asset

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.