Meeting Specialist

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

Governing Bodies Servicing (CSG) provides the Secretariat of the Conference and the Council and supports all Governing and Statutory Bodies of FAO. It houses the Multilingualism expertise of the Organization, delivering corporate language goods and services. CSG also provides Protocol and Meetings services to the Organization.

Reporting Lines

The Consultant/PSA will report to the Conference Officer of the Meeting Services branch (CSGM) or to the Senior Interpreter of the Language Services branch (CSGL).

Technical Focus

The Meeting Specialist plays a supporting role in the coordination and planning of meetings with secretariats and external organizers. They coordinate CSG support to meetings organized at headquarters and in regional offices, supervising divisional inputs and monitoring requests for meetings organized by external entities.
The Specialist performs a broad range of programme planning and budgeting activities requiring sound knowledge and interpretation of meetings-related policies, procedures and practices.
They also prepare and monitor online and hybrid meetings to ensure proper conditions for interpretation.

Tasks and responsibilities

• Support operations for meetings and conferences at Headquarters;
• Liaise with meeting organizers to guarantee effective delivery of meetings;
• Ensure adequate sharing of information with critical in-house corporate services for events (e.g. infrastructure, maintenance, interpretation services, IT, security);
• Liaise with internal units such as Protocol Unit and with Embassies and Permanent Representations to ensure smooth organization of high-level events;
• Liaise with external entities requesting to host non-FAO meetings on FAO premises and coordinate internal activities for the provision of services;
• Liaise with meeting organizers, remote speakers and interpreters in preparation for virtual meetings with interpretation;
• Monitor virtual and hybrid meetings to ensure the sound conditions required for interpretation;
• Perform other functions as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in international relations, interpretation/translation, humanities, STEM subject etc
• Two years of relevant experience in similar or relevant environment (international relations, interpretation/translation, humanities, STEM subject etc)
• Working knowledge (level C) of English, French or Spanish and limited knowledge (level B) of one of the other two or Arabic, Chinese, Russian. Working knowledge (Level C) of English, French or Spanish for PSA.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work.
• Extent and relevance of experience in office administration.
• Extent and relevance of experience in conference management and services.
• Familiarity with Microsoft systems and online meeting platforms.

Selection Criteria

• Extent of language skills.
• Extent and relevance of experience in supporting high-level events.
• Service orientation is a strong requirement.
• Ability to work in a high-pressure environment.
• Extent and relevance of experience in the UN Common System is considered a strong asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT