MH – Provision of Accommodation, Lunch, Dinner, & Coffee Break Services & Training Required Materials

Invitation to Bid (ITB)

Ref №: MH Europe-MH-3

Date: 25^th April 2024

Subject: Provision of accommodation, lunch, dinner, and coffee break services and training required materials and equipment in Erbil.
Location: Erbil District

1. Invitation to submit bids in response to the solicitation

You are invited to submit a bid for “Provision of accommodation services and training required materials and equipment in Erbil” The technical and financial offers must be separate (not mixed) and each should be placed in its own sealed and stamped envelope. These envelopes should then be placed in another sealed envelope and delivered by hand to Mercy Hands Office by the deadline of 15:00 PM on 1^st May 2024, in accordance with the terms & conditions contained herein.

Bids must be submitted to one of the following Mercy Hands offices:

• Iraq, Baghdad:

              Karadah – Near to Almasbah crossroads

2)Erbil Province,rbil

       Erbil District, Eskan Towers, Building B5, 26^th floor, Apartment No.278

Bids received after the deadline will not be accepted.

Queries must be submitted in writing to:

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All envelopes should be sealed, stamped and labelled as follows:

Subject: Supply assets, materials, and services.

Available from: – 25/4/2024

Deadline: – 1/5/2024

Name and Address of Suppliers:

Bidder shall provide written proposal, fully compliant with the instructions given. Failure to comply with requirements may result in the rejection of the proposal. Every proposal will be evaluated in accordance with the prior approved terms & conditions by Supplier for the provision of tools, materials and equipment.

2. Terms & conditions
3. Terms

The proposal must take into account the following:

• All the provided services and materials must meet the quality and technical specifications mentioned in the attached BoQ.
• Mercy Hands staff have the right to inspect all the Services and goods delivered and are not obliged to accept any services or materials which do not match with the required quality, malfunctioning equipment or incorrect items.
• The companies applying to this tender need to have free access to Erbil city.
• The companies applying to this tender must provide the following documents:
  • A copy of the company valid IDs.
  • The Certificate of Registration in Iraq.
  • Tax Clearance document updated.
  • Tax ID
  • Chamber of Commerce ID
  • A copy of the final annual financial report
  • Statement of Establishment
  • Establishment contracts

Note, any missed document from the above-mentioned documents the company will be excluded from competition to win the bid.

• The companies applying to this tender must provide their bank details (Annex 2: Financial Guarantee Letter).
• The companies applying must sign the attached MH Code of Conduct (Annex 3).
• The company should provide a list of past relevant experience, providing similar works.
• Supplier should be ready to provide all required services and materials agreed after 4 days of receiving the purchase order.
• The company provide the hotel name and address with some photos to the services.
• The company

1. 11- Provide some photos of the coffee break and open buffet lunch or -and Dinner

• General Conditions
• Currency – Tenders must be presented in IQD.
• Period of Validity – Prices quoted in the tender must be valid for a period of at least 30 days from the deadline for the submission of tenders.
• The compliant tender that offers the best price-quality ratio will be chosen. MH does not bind itself to award the lowest offer.
• Note, inside annex 4, you will find the BOQ. Please fill out the sheet carefully.

1. Payment Terms

• The Supplier will submit invoices after the provision and acceptance of all the items as per the BoQ.
• Payment will be by bank transfer.

Read & approved by:

Supplier Name:

Supplier Address:

Supplier Signature and stamp:

Tender’s Files

662a2f17ebe87-annex-1-request-for-proposal-provision-of-accommodation-services-and-t..-2-.docx
662a2f17ec41b-annex-2-supplier-code-of-conduct.pdf
662a2f17ec6ab-annex-3-financial-guarantee-letter.pdf
662a2f17ec765-annex-4-boq-copy.xlsx