MHPSS Center Administrator

Job Description: 

The MHPSS Center Administrator will be responsible for the overall management and efficient operation of the MHPSS Center in Mosul.  

This role encompasses administrative, logistical, security, and HR functions, with a focus on supporting the MHPSS and education teams, coordinating with Erbil-based officers, and liaising with local authorities and the governorate. 

Key Responsibilities: 

1. Center Management:

• Oversee daily operations of the MHPSS Center, ensuring adherence to organizational standards and efficient functioning. 

• Manage center logistics including procurement, inventory, and facility maintenance. 

• Ensure effective implementation and monitoring of security protocols to safeguard staff, visitors, and the premises. 

2. Logistics and Security:

• Coordinate logistical operations such as transportation, equipment management, and supply chain activities. 

• Supervise and manage drivers to ensure timely and secure transportation services. 

• Implement and manage security measures, including emergency response procedures, to maintain a safe environment. 

3. Human Resources:

• Support HR functions for all center staff, including recruitment, onboarding, training, and performance management. 

• Address HR-related issues and maintain accurate personnel records. 

• Facilitate effective communication between staff and the HR department. 

4. Coordination and Support:

• Provide operational support to the MHPSS and Education Coordinators, assisting with program implementation and daily activities. 

• Assist MHPSS workers with their operational and logistical needs both within and outside the center. 

• Collaborate with the Financial Officer and Financial Coordinator to assist with financial management and reporting. 

5. Liaison with Authorities:

• Coordinate with the governorate and local authorities to prepare and obtain necessary approval letters and documentation. 

• Maintain effective communication and collaboration with local authorities and other relevant stakeholders. 

6. Information Management:

• Ensure that all information related to the center is securely managed, with a focus on protecting confidential information. 

• Maintain up-to-date and accurate records of center operations, staff, and activities. 

7. Reporting:

• Provide regular updates and reports to the Program Manager on center operations, including logistics, security, HR, and other relevant aspects. 

8. Other Duties:

• Perform additional tasks or responsibilities as assigned by the Program Manager. 

1. Education: 

• Bachelor’s degree in business administration, Management, Social Sciences, or a related field. A master’s degree is preferred. 

1. Experience: 

• At least 5 years of experience in a similar role, preferably within an NGO or humanitarian organization. 

• Proven experience in center or facility management, including logistics, Finacial, HR, and security. 

1. Skills: 

• Strong organizational and multitasking abilities. 

• Excellent interpersonal and communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 

• Ability to handle sensitive and confidential information with discretion. 

1. Language: 

• Fluency in Arabic and English is required. Knowledge of kurdish is an advantage. 

1. Personal Attributes: 

• Strong leadership and team management skills. 

• Ability to work under pressure and in challenging environments. 

• High level of integrity and professionalism. 

• Strong problem-solving skills and attention to detail. 

1. Additional Requirements: 

• Willingness to travel within the region as required. 

• Knowledge of the local context and familiarity with the cultural and socio-political environment of Mosul and Ninewa Governorate. 

If you are passionate about making a positive impact and have the required experience, we invite you to apply.

Interested candidates are invited to submit their motivation letter and English CV by email to: 

[email protected]

Demonstrate how you meet the qualifications for this position, no later than August 6^th, 2024

**CVs without the subject line “MHPSS Center Administrator” will not be considered.

The application CVs will be on a rolling basis.

Links to CVs will not be taken into consideration.

 Only shortlisted candidates will be contacted.