Module Assistant

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.
FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.

Reporting Lines

The Module Assistant (MA) will be under the direct supervision of the Module Leader/ LTO and provide support to all Personnel in the Better Module. In addition, the MA will be in regular consultation and coordination with the Assistant FAO Representatives (AFAOR) and Multi-Disciplinary Team (MDT) under FAO SAP. The MSA shall provide operational, administrative and technical support for the identification, design and implementation of projects and programs within the countries covered by FAOSAP.

Technical Focus

The Module Assistant undertakes high level and specialized Module support. He/she supports work of the Better Environment with the associated corporate initiatives and ensures quality, efficiency, transparency and consistency of functions and processes. The MA requires in-depth knowledge and interpretation of FAO policies, procedures and practices; and maintains a wide range of contacts with managers and staff within and outside the organization. He/she works closely with colleagues at various level in the Module team in the handling of specialized processes and the provision of experienced Module support as will be directed.

Tasks and responsibilities

• Participate in the development and monitoring of assigned Module and projects, and provide technical, operational and administrative support, identify problems and issues to be addressed and propose corrective actions, liaise with relevant parties, identifies and tracks follow-up actions;
• Collect and compile data on Module and project activities to support monitoring and reporting on Module and project delivery;
• Support activities related to budget and funding (program/project preparation and submissions, progress reports, financial statements, etc.) and related documents/reports;
• Coordinate the operational, administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
• Maintain the up-to-date financial status of the projects under the module including the database of LoA and commercial contracts;
• Monitor and liaise with the concerned staff in finalizing the reports, documents, publications and correspondence related to the work of the Module and projects;
• Take the lead on monitoring of consultants and national counterparts over project implementation;
• Support consultations with PICs to identify their needs;
• Coordinate the meetings, seminars, conferences and events including implement logistics, prepare correspondence, compile and distribute documents, make operational and administrative arrangements of travels, etc.;
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
• Prepare project and LOA closure reports, news articles and feed for FAO media handles, organize BE Module’s photo and videos and communications products.
• Perform other related duties, as assigned by the supervisor

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.
FAO is a specialized agency of the UN that leads international efforts to defeat hunger. FAO’s goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 Members (194 countries and the European Union), FAO works in over 130 countries worldwide.

Reporting Lines

The Module Assistant (MA) will be under the direct supervision of the Module Leader/ LTO and provide support to all Personnel in the Better Module. In addition, the MA will be in regular consultation and coordination with the Assistant FAO Representatives (AFAOR) and Multi-Disciplinary Team (MDT) under FAO SAP. The MSA shall provide operational, administrative and technical support for the identification, design and implementation of projects and programs within the countries covered by FAOSAP.

Technical Focus

The Module Assistant undertakes high level and specialized Module support. He/she supports work of the Better Environment with the associated corporate initiatives and ensures quality, efficiency, transparency and consistency of functions and processes. The MA requires in-depth knowledge and interpretation of FAO policies, procedures and practices; and maintains a wide range of contacts with managers and staff within and outside the organization. He/she works closely with colleagues at various level in the Module team in the handling of specialized processes and the provision of experienced Module support as will be directed.

Tasks and responsibilities

• Participate in the development and monitoring of assigned Module and projects, and provide technical, operational and administrative support, identify problems and issues to be addressed and propose corrective actions, liaise with relevant parties, identifies and tracks follow-up actions;
• Collect and compile data on Module and project activities to support monitoring and reporting on Module and project delivery;
• Support activities related to budget and funding (program/project preparation and submissions, progress reports, financial statements, etc.) and related documents/reports;
• Coordinate the operational, administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
• Maintain the up-to-date financial status of the projects under the module including the database of LoA and commercial contracts;
• Monitor and liaise with the concerned staff in finalizing the reports, documents, publications and correspondence related to the work of the Module and projects;
• Take the lead on monitoring of consultants and national counterparts over project implementation;
• Support consultations with PICs to identify their needs;
• Coordinate the meetings, seminars, conferences and events including implement logistics, prepare correspondence, compile and distribute documents, make operational and administrative arrangements of travels, etc.;
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
• Prepare project and LOA closure reports, news articles and feed for FAO media handles, organize BE Module’s photo and videos and communications products.
• Perform other related duties, as assigned by the supervisor

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Bachelor’s degree in business administration, business management, information systems, communication or related fields.
• At least three years of relevant experience in project/programme planning, monitoring and implementation.
• Working knowledge of the English language
• National of Samoa or resident in Samoa with a valid Work Permit

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria

• Excellent communication skills and the ability to work in a multi-disciplinary and multi-cultural team.

• Bachelor’s degree in business administration, business management, information systems, communication or related fields.
• At least three years of relevant experience in project/programme planning, monitoring and implementation.
• Working knowledge of the English language
• National of Samoa or resident in Samoa with a valid Work Permit

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria

• Excellent communication skills and the ability to work in a multi-disciplinary and multi-cultural team.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered.
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT