Monitoring and Evaluation Officer

The Enabling Community Recovery and Resilience (ENCORE) Project aims to empower the extremely vulnerable communities to move from crisis to recovery and resilience through a range of short-term, intermediate, and long-term interventions. The project shall work closely with these vulnerable communities to (i) address their most basic and critical needs, (ii) restore livelihoods, (iii) rehabilitate basic community infrastructure, (iv) recover and strengthen community resources, and (v) build community preparedness and capacities to manage future shocks.

ENCORE employs a phased approach in supporting the community’s efforts toward addressing basic needs and initiating recovery and resilience to enable it to adapt to the actual situation in each project site.  Phase 1 , through rapid response interventions, aims to address the critical basic priority needs of the most vulnerable communities as a point of entry into ENCORE’s project sites.  In Phase 2, ENCORE reinforces the rapid crisis responses with intermediate recovery interventions that further address basic needs and initiate the process of recovery. And, in Phase 3, ENCORE will further expand project interventions to sustain the recovery and resilience-building processes in these vulnerable communities.

ENCORE aims to reach up to 52 townships (selected based on a set of robust vulnerability indices) in eleven states and regions.

UNDP seeks the services of Monitoring and Evaluation Officer to support ENCORE Project implementation monitoring, data analysis and reporting in close coordination with Country office and Field Team in Kachin, Shan, Mon state and Dry zone etc.

Under the overall guidance and day to day supervision of ENCORE Project Manager, Monitoring and Reporting Officer will work closely with Project Team, the International M&E Specialist, field offices and Risk and Strategic Management Unit (RSMU). The assignment is based on the work being done in the field or any other relevant activities being undertaken under the country office. Monitoring and Reporting Officer will be based in UNDP Country Office in Yangon with travels to the field offices and the project sites.

M& E Officer will be responsible for the following:

Improve Data Collection Process

• Train project staff and partners on the proper use of data collection tools, ensuring they understand the importance of accurate and timely data reporting.
• Conduct regular data quality assessments to identify and address any issues in data collection, ensuring data integrity and reliability.

Enhance Data Analysis and Reporting

• Support on a centralized database or data management system to store all project-related data securely and facilitate easy access and retrieval for reporting purposes.
• Utilize data visualization and analytical tools to interpret and present data in a clear and concise manner, facilitating data-driven decision-making by project management.
• Generate comprehensive and timely reports on project progress, outcomes, and impact, ensuring they are tailored to various stakeholders’ needs (e.g., donors, partners, management) and submitted within specified deadlines.

Ensure Compliance and Reporting

• Operationalize MEL framework with implementation robust monitoring and evaluation (M&E) plan, outline/adjust key indicators and targets to measure project success and effectiveness.
• Regularly track and analyze project indicators against established targets, identifying any deviations or trends that may require corrective action or further investigation.
• Work closely with Risk Management Unit (RSMU) to input internal MEL system.
• Contribute to periodic evaluations and impact assessments to assess the project’s overall performance and identify lessons learned and best practices for future project improvements.

Documentation, learning, and knowledge management

• Guide the FOs in documentation of good practices and lessons learned; compiling these good practices and lessons learned at the project level.
• Facilitate internal project learning through lessons learned sharing events to encourage continuous improvement of the project management.
• Facilitate events to disseminate good practices and lessons learned to other relevant stakeholders.
• Ensure inter and intra project communication and coordination with CO team, field teams and external stakeholders including government authorities.

Contributing to external evaluations and impact assessment:

• Contribute to periodic evaluations and impact assessments to assess the project’s overall performance and identify lessons learned and best practices for future project improvements.
• Training the enumerators and supervise data collection process.
• Contribute to data analysis and report writing for the periodic evaluations and impact assessments.
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Project.

Core competencies.

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner:  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross- Functional and Technical competencies:

Business Management

• Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Direction & Strategy

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Digital & Innovation – Business Development

• Data Literacy: Understand the potential as well as the limitations of using data driven innovation.  Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration.

Digital & Innovation:

• Developmental evaluation: Learning and adaptation focused: ability to promote and facilitate ongoing reflection and adaptation; aimed at informing learning and portfolio related decision making; Being comfortable with unknown unknowns, uncertainty and understand the traits and value of working with emergence. Being able to give direction rather than destination: monitor and learn about how we understand the present and our direction towards something better (general intent) – not measuring progress and milestones towards a specific predefined goal.; Being able to carry out evaluation thinking in complex systems and adapting evaluation strategies to changing realities.; Being inclusive, collaborative and co-creative: being able to design and implement evaluation frameworks with the variety of stakeholders and beneficiaries involved.; Being flexible and able to use of a mix of methods, having a high tolerance for ambiguity and can draw on a variety of qualitative and quantitative evidence, is open to unorthodox types of evidence.; Ability to set up the structures, conditions, rituals to create a culture for curiosity, reflection and learning and promote evaluation results and insights from a learning perspective.; Understand key principles of systems and complexity theory.