JOB DETAILS

Reporting to the Monitoring and Reporting Specialist and WPHF Project Coordination Analyst, the Monitoring and Reporting Analyst will provide support to the Ukraine Country Office colleagues and WPHF team in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.

[1] IOM, ”Ukraine Returns: General Population Survey – Round 14”, October 2023, p. 6, Link

[2] OCHA, “2024 Ukraine Humanitarian Needs and Response Plan”, 2024 (forthcoming),

Duties and Responsibilities

1. Facilitate and substantively contribute to the incorporation of monitoring and reporting into programme formulation

• Facilitate and substantively contribute to the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes;
• Include inputs from relevant evaluation findings, conclusions and recommendations into programme formulation;
• Contribute to annual work plan monitoring, reviews and reporting;
• Provide technical support to partners in developing Performance Monitoring Frameworks (PMFs), systems and plans, and Baseline Surveys;
• Facilitate the clearance of donor agreements and Programme Cooperation Agreements with CO.

1. Contribute substantively to the monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan

• Coordinate with Programme Team to ensure that data collection and analysis from field visits are coordinated and standardized across programmes;
• Monitor data from partners on a quarterly basis and provide substantive inputs to regular management briefs to inform decision making;
• Visit partners, along with the Programme Team, to support monitoring of results and planning processes as required;
• Monitor the spending of donor funds and other programme expenditures and disbursements;
• Draft and monitor the CO Monitoring, Evaluation, and Research Plan.

1. Facilitate the reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences

• Facilitate the process of the CO meeting internal and external reporting requirements and deadlines, including annual reporting process;
• Draft donor and programme reports (both narrative and financial);
• Identify relevant evaluation findings, conclusions and recommendations and input them into programme reporting;
• Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
• Collect and maintain data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

1. Provide technical support to the CO in the implementation the UN Women Evaluation Policy

• Coordinate the implementation of UN Women’s Evaluation plan in the CO;
• Provide guidance to programme staff on evaluations;
• Ensure communication between the CO and RO regarding Evaluations;
• Coordinate the completion of management’s response to the UN Women Global Accountability and Tracking of Evaluation Use (GATE).

1. Contribute to knowledge building and capacity building

• Identify and disseminate good practices, lessons and knowledge, as identified through programme implementation, monitoring and evaluation activities;
• Contribute to the development of capacity development tools, including training materials and packages;
• Facilitate capacity building opportunities for staff and partners in the country in the areas of Results Based Management (RBM), Monitoring and Evaluation;
• Promote the awareness and understanding of the shared responsibility of Monitoring and Evaluation (M&E) among all staff members through communication, training, learning and development activities.

1. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.?

 

Supervisory/Managerial Responsibilities:

N/A

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme formulation and implementation and Results Based Management
• Good knowledge of monitoring and evaluation, evaluation design, data collection and analysis, and reporting
• Ability to synthesize program performance data and produce analytical reports
• Good analytical and report writing skills
• Knowledge of UN programme management systems

 

Required Skills and Experience

Education and certification:	Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Gender/Women’s Studies is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
Experience:	At least 2 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/programmes is required. Experience in the United Nations systems in desirable. Field experience is desirable. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required. Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Language Requirements:	Fluency in English and Ukrainian is required. Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish). Knowledge of dashboards creation and activities/objects geographical mapping is an asset.