Monitoring Assistant SC4, (2 Positions Bokhtar & Khujand), Tajikistan

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Qualified female candidates and candidates with disabilities are highly encouraged to apply

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found primarily in WFP Field based Offices, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office.
At this level work is carried out under minimum supervision. Job holders are expected to produce organised and accurate technical work and reports. They may provide guidance on standard practices to other staff and counterparts in their area of work.

The United Nations World Food Programme’s (WFP) Tajikistan Country Strategic Plan (CSP) 2023-2026 focuses on supporting livelihoods, improving agricultural production, strengthening value chains, improving health, education, and nutrition outcomes, and strengthening national institutions and systems. The CSP is aligned with the United Nations Sustainable Development Cooperation Framework (UNSDCF) for Tajikistan (2023-2026) and the Government of Tajikistan National Development Strategy (NDS) through 2030. These frameworks aim to achieve the Sustainable Development Goals (SDGs), including SDG 2 (Zero Hunger) and SDG 17 (Partnerships for the Goals).

One of the key outcomes of the CSP is to strengthen livelihoods and resilience capacities. This will be achieved by ensuring that food-insecure and vulnerable populations in urban and rural areas have strengthened livelihoods, resilience, and adaptive capacities through improved climate-resilient and nutrition-sensitive agri-food value chains.

TERMS AND CONDITIONS

 JOB TITLE:  Monitoring Assistant (2 Positions)
TYPE OF CONTRACT: Service Contract (SC 4)
UNIT/DIVISION: Programme
DUTY STATION (City, Country): Sughd Region, Khujand & Bokhtar Field Office
DURATION: 12 months (Possible Extension)

JOB PURPOSE

The purpose of the assignment is to enhance the impact of WFP operations it is imperative to ensure the right person receives the intended benefit, at the right time, in the best way. With simultaneous ongoing crises in the region and globally affecting Tajikistan, and to maintain WFP’s leading role in supporting the Government of Tajikistan in emergency response, the focus of this post will be the field monitoring of all WFP activities, inclusive of school feeding programme, nutrition, resilience and livelihoods building activities designed for communities to build back better in response to shocks. While the portfolio will include other interventions, the priority focus will be on responses designed to mitigate socioeconomic effects of the global food crisis.

KEY ACCOUNTABILITIES (not all-inclusive)

The position will report directly to the Head of Field Office, and closely interact with the M&E team in the country office. The incumbent is expected to perform the following duties and responsibilities:
• Assist in preparation and tracking of monitoring/field visit plans ensuring that the corporate monitoring guidance and minimum requirements are met.
• Conduct field monitoring missions and collect data on implementation of WFP activities utilizing corporate tool for data collection (MODA).
• Conduct monitoring of beneficiary selection, verification and registration and project selection process at the community level

• Report progress and issues to supervisors for their information, reflections, and actions.
• Collaborate closely with WFP implementing partners to collect and consolidate data on main (food/cash distributed, beneficiaries reached) and other outputs created through WFP operations; ensure regular reporting in corporate system for output monitoring (COMET).
• Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
• Maintain information records and distribution/monitoring documentation, such as, distribution reports, updated project sites list, records of commodity movements and programme checklists, in order to assist in the effective delivery of project activities.
• Ensure all implementation reflects cross-cutting efforts and views, such as nutrition-sensitivity, gender and diversity inclusion, protection, and accountability to ensure equal participation and consideration of women and men, boys and girls, and people living with specific needs and/or disabilities.
• Act as a point of contact for resolution of M&E related queries requesting assistance, as well as for outsourced monitoring activities where necessary. • Regularly communicate with the Country Office (CO) Monitoring and Evaluation (M&E) team to provide updates on identified risks related monitoring of WFP activities, along with recommendations to address these risks effectively. Contribute to development/improvement of monitoring processes and tools as per the operational needs of WFP programs.
• Perform other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education and experience:
• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Minimum 4 years of relevant experience in monitoring active project sites applying mixed approaches (e.g., beneficiary contact monitoring, key informant interviews, group discussions, observation, etc.). collecting primary observational and structured data through various quantitative and qualitative monitoring techniques and basic data analysis
• Experience collecting primary observational and structured data through various quantitative and qualitative monitoring techniques and basic data analysis. A focus on community-based programmes will be an asset.

• Experience working with various communities, including in mountainous and remote regions.
• Working knowledge of monitoring systems and standards
• Ability to plan and organize work, resourcefulness, initiative, and problem-solving skills.
• Proficiency in Windows MS Office (Word, Excel, PowerPoint, Outlook, Publisher, etc.).
• Sound analytical skills and ability to reports.

Knowledge & Skills:
• Good interpersonal skills, sound judgement, ability to extract, interpret, analyse, and resolve operational problems.
• Ability to work with minimum supervision, strong troubleshooting, and communication skills.
• Ability to interpret and analyse a wide variety of programme issues and statistical information for further production of accurate and precise records.
• Ability to work hard and effectively in emergency situations and under the pressure; strong organizational skills to keep and implement several tasks as per identified priorities.
• Knowledge of food security programming and multistakeholder processes.
• Experience with community-based participatory planning approaches

Travel Requirements:
• Will travel extensively and regularly throughout the region to remote and sometimes difficult to reach project locations with potentially minimal services.
• Will travel at times to other areas of the country (such as Dushanbe) in the event of meetings or workshops.

Languages:

Required fluency (level C) in oral and written English and Tajik or Russian.
Fluency in other local languages, as relevant to the field office, is an advantage

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
  

FUNCTIONAL CAPABILITIES

OTHER SPECIFIC JOB REQUIREMENTS

• Monthly and annual process monitoring plans for all ongoing projects and programme is developed.
• Monitoring data and reports are timely uploaded in corporative platforms such as Moda, Comet, etc. Close cooperation with Cooperating Partners and other involved stakeholders is maintained.
• Project sites are regularly monitored, findings and suggestions are provided for informing the decision.
• Inputs for monthly and annual reporting, including ad hoc reporting.

DEADLINE FOR APPLICATIONS

All application should be received no later than Friday 24th May 2024 (11:59 pm Local Tajikistan Time)

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

Qualified female candidates and candidates with disabilities are highly encouraged to apply

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.