Mooring Buoy Technician, Property & Acquisition Specialist 1 (PAS1)

Mooring Buoy Technician, Property & Acquisition Specialist 1 (PAS1)
Recruitment #2024-8-7242
Full-time, Permanent, Represented position
Location: Natural Resources Building – Olympia, WA
Partial Telework flexibility may be available and considered 
Salary: $3,643.00 – $4,865.00 Monthly 

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 8/27/24. It is in your best interest to submit materials as soon as possible.

(See official listing for full details.)

Responsibilities:
As the Mooring Buoy Program Technician (Property & Acquisition Specialist 1) your responsibilities include the following:

• Mooring Buoy Program (60%)
  • Receive, track, and review mooring buoy application materials.
  • Prepare and execute reauthorizations of 5-year agreements generated in automated online systems through SalesForce and DocuSign.
  • Provide required information to internal staff at the Title & Records Office and NaturE Unit technical staff to obtain authorization and business partner numbers.
  • Lead on NaturE to maintain, invoice, and track buoy program financial accounts. Update SalesForce for contract management needs.
  • Review monthly financial reports and take appropriate action.
  • Lead for tracking and maintaining buoy grievance spreadsheet.
  • Using ArcGIS or ArcGIS Pro, create maps for public notice and final authorization agreements.
  • Conduct Habitat Stewardship reviews and ensures proposed improvements align with the Agency’s standards and programmatic strategies. Trouble-shoot habitat stewardship concerns (such as siting, depth, forage fish, native aquatic vegetation, geoduck beds, sensitive species, etc.); elevate to supervisor as needed.
  • Support Habitat Stewardship unit as needed (e.g. draft outreach materials for website, support public outreach events, etc.)
• Ports Program (20%)
  • Create, post, and manage public notices on the external DNR website.
  • Provide information to the Ports Program Manager as requested for preparing the transmittal letter, review, and final format, and add transmittal letter to SalesForce.
  • Ensure receipt of rent, insurance, and any security, as needed, before DNR signs agreements.
  • Update NaturE with use authorization and or survey details, resubmissions/tasks, close out old authorizations or terminations
  • Complete required file audits as requested.
• Aquatics Division administrative support (20%)
  • Serve as the ARD Receptionist (in the office twice a week to scan, sort, and distribute mail and packages).
  • Scan and email all incoming mail to recipients coordinate pick up/delivery of received packages, and copy documents as needed.
  • Process incoming and outgoing faxes and distribute them accordingly.
  • Respond to requests for publications, bulletins, applications, and other technical information about the Aquatic Resources Program.
  • Support Aquatics Office Manager for Division support.
  • DocuSign initiation, tracking, and distribution when needed.
  • Assist Senior Secretary with public record requests.

 Other duties as assigned.Qualifications

Required Qualifications: 

• Associate’s Degree in natural resource management, real estate, forestry, science, engineering, land use or environmental planning, business or other relevant field
  AND two years of experience in performing technical or paraprofessional duties related to business administration, natural resources, real estate transactions, leasing contracts, or land use development and permitting.
  OR a combination of education and/or equivalent experience.
• Experience with managing records and files.
• Experience with understanding, interpreting, and enforcing contract terms.
• Experience interpreting laws, regulations, and policies pertaining to land or property management.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• Must clearly demonstrate the ability to:
  • Proficiently use computers and software such as Microsoft Word, Excel, Outlook, and GIS and/or additional ESRI data collection software (Survey 123/Field Maps).
  • Works well within a team environment.
  • Professional speaking, writing, and reporting capabilities.
  • Be organized, detail-oriented, and able to manage multiple ongoing projects at one time.
  • Adapt easily to new and changing technologies.
  • Ability to use mathematical formulas for financial calculations.
  • Work within a team of four to eight staff
• Customer Service –This position balances the interests of a variety of clients and readily adjusts priorities to respond to pressing and changing client demands. Anticipates and meets the needs of clients, ensures quality end-products, and is committed to continuous improvement of services.