MOVEMENT CONTROL OFFICER

Org. Setting and Reporting

The position is located in the Supply Chain Management and Service Delivery Pillar of the Mission Support Component of the United Nations Mission in Support of the Hudaydah Agreement (UNMHA) and the Office of the Special Envoy of the Secretary General for Yemen (OSESGY). The incumbent will be based in Sana’a- Yemen and will report to Chief Supply Chain Management and Service Delivery.

Responsibilities

Within delegated authority, the Movement Control Officer will be responsible for the following duties: Movement Control duties: • Coordinates the activities of the movement control office across the mission area. • Participates in the coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility. • Provides technical advice to the substantive and support elements of the missions on all aspects of the transportation activities. • In consultation with supervisors, prepares operational plans, performance reports and responses to internal and external audit observations. • Provides inputs to the standard operating procedures for the movement control related processes. • Monitors quality control procedures to ensure they are implemented for all work processes. • Monitors the accuracy and validity of data recorded in the management information systems. • Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel. • Develops, in consultation with the Chief Supply Chain Management and Service Delivery, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms. • Evaluates short-term sea and surface transport contracts. • Conducts inventories and physical annual checks of relevant facilities and equipment. • Provides inputs for budget proposals for the field mission’s movement control section/unit. • Participates in coordination of the requisition process with relevant acquisition management and procurement entities to ensure that bidding and approval activities meet required timetable. • Determines technical specifications for movement control services and develops statements of work/requirements. • In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor evaluation to ensure that submitted proposals meet technical requirements. • Oversees movement control contracts for the provision of services and evaluates vendor’s performance in coordination with the Contracts Management Unit and/or the Procurement Unit. • Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements. • Participates in the reviews conducted in the field by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans, evaluates the performance of employees, and recommends/endorses the recommendation of contract extensions for the unit’s staff. • Develops training courses, workshops, and other related training activities. • Performs other related duties as required. Joint Movement Control Centre duties/ Passenger Booking duties: • Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission area. • Plans and schedules the movement of all passengers and cargo. • Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission area. • Coordinates required transportation activities with the Aviation, Transport and Maritime Units/Sections and/or commercial transportation service providers. • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters. • Analyzes projected passenger and cargo flows in order to estimate required resources. • Ensures that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines. Cargo Warehouse duties: • Supervises the activities of the Cargo Warehouse. • Monitors the processing of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling). • Monitors the preparation of luggage and cargo for transportation and ensures that weighing, plastic wrapping and labelling are conducted in accordance with the established procedures. • Ensures that luggage and cargo are labelled properly according to destinations. • Ensures the timely coordination of transportation management to the embarkation facility. Airfield/Air Terminal/Transport/Maritime Movement Control Office duties: • Supervises a team of movement control assistants, passenger clerks and cargo handlers. • Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of the missions from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures. • Monitors the compilation of passenger and cargo manifests and ensures that accurate manifests are communicated to the aircrew, surface transprt and maritime personnel in accordance with the established procedures and deadlines. • Monitors that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests. • Ensures that passengers are briefed on schedules, routes, timing and safety requirements in accordance with passenger and cargo manifests. • Monitors check-in and check-out activities for outgoing and incoming passengers and cargo. • Participates in the integrated search and rescue and casualty evacuation operations upon request. Inbound Delivery Coordination duties: • Coordinates the inbound activities for freight into the missions in accordance with mission supply chain plans with Vendors, Procurement, Centralized Warehouse and all other concerned stakeholders. • Liaises with vendors to confirm delivery status and to review shipment documents to ensure that goods are delivered in accordance with the agreed terms and conditions of Purchase Orders. • Collects, checks and updates information (e.g. ETA, quantities, etc.) and documents (e.g. Bill of Lading, customs clearance, etc.), provided by commodity and freight forwarding vendors in the ERP system (Umoja) to facilitate downstream processes. • Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments. • Identify issues, which may delay and/or disrupt the delivery of goods and seek remedial solutions with all concerned stakeholders (including Procurement, Vendor, Centralized Warehouse). • Confirms delivery dates and quantities received and provides delivery confirmation documents to support virtual and/or physical receipt in accordance to agreed Incoterms. • Plans deliveries, requests shopping carts and drafts Statements of Requirements SOR)/Scope of Works (SOW) in a timely manner for freight forwarding services, and participates in the technical evaluation of bids. • Liaises and coordinates customs, transport and Movement Control activities, related to inbound shipments with vendors, customs and all other relevant local and national authorities. • Ensure that daily activities comply with the DPKO/DFS Environmental and Waste Management policies and in line with the DFS Environment Strategy objectives.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A valid IATA and/or IMO dangerous goods certificate is required. Training in the planning, coordination and control of at least two (2) modes of transport is required. Knowledge of aviation radio communication terminology and procedures is required. A valid driver’s license is required. Knowledge of Microsoft Office tools such as the Word, Excel and PowerPoint is required.

Work Experience

A minimum often (10) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field with at least three (3) years of supervisory experience on a position directly related to the coordination of complex transport operations in the international environment is required. The minimum years of relevant experience are reduced to five (5) years for candidates who possess a first level university degree. Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required. Experience in quality management is desirable. Knowledge of UN financial regulations and rules is desirable. Experience in international operations in a conflict or post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Candidates are invited to apply only if they are qualified, interested and ready to perform the duties of this post at the duty station specified in the vacancy notice. Applying for this vacancy implies acceptance of the position in the event of selection. A candidate who applies is expected to accept the position if offered.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.