Multi Project Manager Burkina Faso

Position: Multi Project Manager Burkina Faso

Reporting Relationship: Country Representative

Location: Ouagadougou, with fields visits in the areas of intervention in Burkina Faso (depending on security conditions)

Starting date: ASAP

Deadline: 21/07/2024

Family Duty Station: NO

Working context

WeWorld began its activities in Burkina Faso in 1985. Following a break, it resumed its activities in 2012 focusing on the promotion of women empowerment and support to vulnerable groups to provide emergency relief to the most vulnerable, support displaced populations and to strengthen the resilience of local populations. The sectors of intervention spans from food security and nutrition to protection and local development. WeWorld currently works in the provinces of Passorè, Oudalam and Soum with offices in Ouagadougou, Djibo, and Gorom Gorom. A new project “Contributing to strengthening the resilience of populations affected by the security crisis in Burkina Faso” will start at the beginning of September 2024.

Purpose of the Role

The Multi Project Manager manages multiple Projects at the country level ensuring quality from development through execution. He/she is responsible of the implementation of the small-scaled projects actions together with the field teams and in collaboration with the admin departments: ensuring planning, activities follow-up, monitoring and reporting.

The Multi Project Manager is under the direct line management of the Country Representative. In coordination with him, he/she will represent the NGO in the relevant meetings related with the projects under his/her management.

Main functions and duties

Project Management (60%)

• Leading, monitoring and supporting planning of Food Security and Livelihood/Cash Based Transfer projects, ensuring effective delivery in line with donor requirements and WeWorld’s mission
• Coordinating with regional responsible for the protection component possible synergies and the implementation of integrated protection activities in the area of intervention
• Preparing project planning, worksheets and activities follow-up mechanisms (general/specific activity plan, procurement plan, M&E plan, etc.)
• Supervising the field staff to complying with planning documents and puts corrective mechanisms in place if necessary
• Preparing internal and external reports to ensure effective and timely information flows and reporting
• Ensuring timely information on progress, results and challenges
• Compiling, organizing, analysing, monitoring, and preparing data for situation reports, fact sheets, donor reports, briefing notes, and other reporting products
• Undertaking field visits (depending on security conditions and security clearance) to gather the information on results related to the field activities
• Ensuring efficient, effective and timely field data collection and analysis for donors, audits, and internal purposes
• Ensuring good coordination and communication between the project coordinator(s) and the Finance/Accounting, Logistics/Procurement, Human Resources, Communication in the country and/or in HQ
• Participating actively to promote a harmonised approach and methodologies between the different projects, supporting the development of specific tools, trainings and workshops to share experiences and good practices, in coordination with the Country Representative

Project staff Capacity Building and General (10%)

• Recruiting and training of new key team members
• Identifying learning and training opportunities for project staff and work as a mentor and role model for less experienced staff
• Ensuring transparent, equal and inclusive management of human resources in accordance with internal policies and procedures, and all regulatory requirements of country legislation and donor’s policy
• Fostering an inclusive and diverse work environment, and ensures that the highest standards of conduct are observed

Partnership and Networking (20%)

• Participating in sectorial Cluster/Working Groups coordination meetings and other emergency working groups or meetings as required
• Representing WeWorld and feeds back to the Country Representative and HQ coordinators on relevant issues
• Developing and maintaining regular, transparent and accountable communication lines/flows with the assigned project staff, HQ experts, as well as other relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs)
• In coordination with the Country Representative, providing effective WeWorld representation to projects’ donors, national and local authorities, partners and other relevant stakeholders related with the projects in the country
• Supporting donor relations by contributing to the production of various communication products for donors and accompanying donors during the field visits (depending on security conditions and security clearance)

Logistics and purchasing procedures (10%)

• Management of logistics procedures for all 2 projects in line with WeWorld and financial partner procedures
• Management of procurement plans; monitoring of logistics procedures

The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties.

Job Specifications

Essential Requirements

Qualifications and Knowledge

• An advanced university degree or equivalent in the field of Agronomy, Economic, Social or Political Science, Development Studies, International relations, Project Management
• Knowledge of main donors’ policies and procedures (ECHO, UN Agencies, EU, Italian Cooperation)
• Fluent in French and English, both written and verbal
• Good computer skills, in particular MS Office package

Professional experience

• At least 5 years’ relevant working experience in humanitarian or development settings
• At least 2 years’ experience of Project Cycle Management in Food security and/or local development and/or WASH
• Proven experience in project proposal writing

Skills and Abilities

• Strong interpersonal relationships and demonstrated ability to leverage business networks and partnerships for continued growth
• Good communication and leadership skills
• Ability to perform under stress condition
• Capacity to work autonomously and in problems prevention/resolution
• Ability to think strategically and conceptually and to translate these into concrete results
• Ability to identify, initiate and maintain good relationships with partner organizations, donors and national authorities including building professional relationships with senior decision-makers and influencers/leaders
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Integrity in line with the Humanitarian Principles and ethical standards
• Strong commitment to WeWorld Mission
• Cultural, gender, religion, and age sensitivity and adaptability

DESIRABLE REQUIREMENTS

• Experience in Protection, Education will be a plus
• Previous work experience in Sahel
• Basic knowledge of Italian appreciated

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first months of contract

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered

Annual leave: 2,5 days/month (working days)

R&R: YES (5 days each 12 weeks – Daily Allowance covers costs of expenses for food, accommodation and travel)

WHO WE ARE

We support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in 27 countries around the world, including in Italy, with more than 165 emergency, humanitarian aid and development projects. Our activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

We operate in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed of multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. We operate also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

In the last 4 years we have strengthened the regions and the countries where we have been working, we have created new programs, developed new quality and compliance systems and now we need new people who want to join us to build the world we want in the coming years. Join us.