Position: MultiCountry Finance Manager Mali & Benin
Reporting to: MaliCountry Representative and Regional Finance Manager
Collaborating with: Country Representatives and Project Managers
Location: Bamako, Mali
Deadline: 28/01/2025
Starting date: 15/03/2025
Family Duty Station: NO
R&R: YES
Working context:
WeWorld has been active in Mali since 2019. The sectors of intervention are food security and support to resilience, protection with special focus on child protection and the most vulnerable groups of population, particularly IDPs. Future activities will enlarge the intervention in the fields of education and school feeding, including cash transfer. WeWorld currently works in the regions of Mopti. Currently we have a national representation office in Bamako, a field office in Douentza and an operational presence in Mopti with the help of the partners.
WeWorld has been working in Benin since 2008 (it was registered in January 2011) and is headquartered in Cotonou. The organization works with several local partners and is currently developing its projects in the departments of Zou, Collines, Ouémé and Plateau supporting 14 municipalities, 48 villages and 25 schools. WeWorld’s intervention mainly aims to support children’s rights to quality education, basic health, healthy food and protection; to promote rural families’ (especially women’s) access to the economic resources necessary for a dignified life; and to promote sexual and reproductive rights, especially of young people and women. WeWorld is committed to the prevention of irregular migration, the fight against migrant smuggling, human trafficking and the protection of women and young people in an irregular situation in West Africa, including the Sahel sub-region.
Job description:
WeWorld is recruiting a MultiCountry Finance Manager for Mali and Benin who will works under the direct responsibility of the Country Representative based in Mali and the technical supervision of the Regional Finance Manager. He/She will be responsible for the administrative management of the projects implemented in the two countries. His/her responsibilities include financial reports, accounting, verification of supporting documents, procurement, human resources, planning and budgeting. It is required to work in close cooperation with the Project Managers and the Country Representatives.
MAIN TASKS AND RESPONSABILITIES
General Administration
- Track and manage deliverables and timelines related to grants, contracts, vendors, and partners
- Monitor grant administration to ensure compliance with reporting and expenditure requirements
- Supervise compliance of administrative documents and their proper filing
- Ensure the smooth flow of administrative information and data to the HQ
- Supervise flow of administrative information from project partners and the compliance with MoU
- Design and implement administrative routines, procedures, and systems to increase efficiency
- Ensure compliance with Local Operational Manual, SOPs and develop procedures to implement organizational policies, including those related to HR management
Accounting
- Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries
Financial Reporting
- Support the preparation of financial reports, in coordination with HQ and administrative team, to ensure conformity with donors’ procedures
- Supervise and approve annual financial report
Budget and planning
- Collaborate with the Country Representatives and Project Managers to develop budgets
- Collaborate with the Project Managers to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects
- Monitor financial flows of the projects
- Coordinate the preparation and constantly monitor/update of core budget of WeWorld in Mali
Audit and Expenditure Verification
- Ensure the timely preparation of all projects’ documents during audits and our project expenditure verifications
- Collaborate to the management of financial audit performed on the projects
- Supervise yearly financial audit on general accounting for local authorities
- Prepare information and be directly responsible for any assessment/audit performed by donors on WeWorld administrative procedure
Human resources
- Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building
- Participate in analysing staffing needs & costs, compensation & benefits, and performance review practices
- Supervise compliance with all WeWorld employment regulations relating to payroll, health insurance, work insurance, employee benefits
- Support Country representative to monitor and revise where necessary salary scale, as well as supervising staff leaves, holidays, overtime and contractual obligations
Representation
- Participate in inter-admin meetings with other INGOs and NGOs
- Ensure official representation for the administrative management of the Mission to the competent authorities
The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties.
Job Specifications
ESSENTIAL REQUIREMENTS
Qualifications and Knowledge
- An advanced university degree or equivalent in the field of Financial/Accounting management, Social or Political Science, Development Studies
- Knowledge of institutional donor procedures (AICS, EU, UN agencies etc.)
- Good knowledge of the financial administration of a humanitarian mission
- Good knowledge of MSOffice
- Working knowledge of French, both written and verbal
Professional experiences
- At least 2 years of specific experience in finance/administrative positions in the international cooperation sector
- Previous experience in administrative and financial management of emergency projects
- Experience of representation to institutions and participation in coordination meetings
- Experience in budget management and monitoring logistics procedures
Personal skills
- Leadership, planning, organization and teamwork skills
- Training and capacity building skills
- Proactive and dynamic attitude
- Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
- Capacity for interpersonal relations and intercultural approach
- Good listening and communication skills
- Good negotiation and conflict resolution skills
- Strong commitment to the mission of WeWorld, genuine interest in international cooperation development issues
- Demonstrates integrity by modeling values and ethical standards of NGOs
DESIDERABLE REQUIREMENTS
- Knowledge of English/Italian would be considered an asset
- Previous working experiences in Mali or in Sahel Region would be considered an asset
WHAT WE OFFER
Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Country Representative upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first three months of contract and according to financial coverage
Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex; hardship and accommodation based on place of work)
Annual leave: 2,5 days/month (working days)
Flight ticket: one return flight every 12 months of contract
Health insurance: covered
R&R: YES (5 days each 12 weeks – Daily Allowance covers costs of expenses for food, accommodation and travel)
How to apply
How to apply:
Please send Cover Letter and CV at: https://weworld.intervieweb.it/jobs/multicountry-finance-manager-mali-benin-585436/en/
The recruitment process may be closed early if a suitable candidate is found. Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.