National Administrative Officer

The National Administrative Officer will provide substantial assistance with administration, budgetary and financial management matters as well as logistics ensuring accountability and adherence to the UN Financial Rules and Regulations and general administrative matters to support the implementation of overall activities under his/her area of responsibility.

The Administrative Officer works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies’ staff to exchange information and ensure consistent service delivery.

Under the overall guidance and direct supervision of the Head of Administration/Finance Unit, the National Administrative Officer will be responsible for the following main duties: 

Functions / Key Results Expected

• Provides support in the implementation of CO Programmatic operational strategies on the effectiveness of budget administration, focusing on the achievement of the following results:
• Ensure full compliance of administrative activities with UN Financial Rules and Regulations, policies, and strategies. Advises Senior management on the procedures’ compliance.
• Development and elaboration of solutions for the implementation of cost-saving and cost-reduction strategies in program implementation in consultations with the Office management by ensuring adequate allocation of operational funds, and budget revision/redeployment.
• Coordinates processes concerning the identification of program implementation bottlenecks, solutions mapping, and improvement of business procedures through periodically generating expenditures reports, and monitors obligations and expenditures against financial authorizations in line with approved cost plans.
• Supports the elaboration of the annual administration result-oriented work plans.

Ensures effective administration of logistic operations, focusing on the achievement of the results through the following:

• Coordination and supervision of carpooling service for loaning OCHA vehicles to another UN agency/fund/program and overseeing the generating and submission of invoices for cost-recovery through UN Mobility
• Coordinating and overseeing with requisitioners the management of contracts that are established for OCHA in Türkiye.
• Participating in working groups under Business Operating Strategy (BOS) and Operational management Team meetings (OMT) for collaborative action among UN agencies
• Serving as learning champion: providing guidance, information, and encouragement to staff to enable them to access available learning opportunities; providing information. Advisory support to managers for decision-making for learning assessment/opportunities for their units

Ensures effective and efficient provision of administrative and procurement support services, focusing on the achievement of the following results:

• In coordination with the Procurement Unit in Geneva to plan, develop, and manage all procurement and contractual aspects of projects related to CO procurement.
• Advises requisitioners on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle for ongoing contracts and newly planned ones.
• Signs procurement orders up to the authorized limit, and, in case the amount exceeds the authorized signature authority, prepares submissions for review and approval by the authorized official.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the regional commodity situation, production patterns, and availability of goods and services.
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
• Prepares a variety of procurement-related documents, contracts, communications, guidelines, and instructions such as preparation of the solicitation documents, inviting potential suppliers to bids, process the POs from contracts)

Required Skills and Experience

Education:

• Master’s degree or equivalent in social science, administration management, finance management or related studies. Bachelor`s degree with 2 additional years of relevant experience can be accepted in lieu of Master’s degree.

Experience: 

• A minimum of two (2) years (with Masters degree or four (4) years’ (with Bachelor degree) of relevant experience in administration/operation or related area is required.
• Experience in ERP system (Enterprise Resource Planning) is desirable.
• Experience in common service, finance, supply chain, Administration/Operations & Finance is desirable.
• Experience in humanitarian response/emergency response is desirable.
• Experience in working in the UN Common System rules and procedures or other comparable organization is desirable.

Language Requirements

• Fluency in English and Turkish (written and spoken) are required. Working knowledge of other UN language desirable

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17892