National Operations Assistant

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Description

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• Preparing Letter of Agreements (LOA) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures and monitoring their implementation;
• Maintaining ECTAD operation, management databases and monitoring tables (LoA, travel, procurement);
• Conducting procurement process for project goods, supplies, services, and follow up on Purchase Orders (Pos);
• Provide inputs to the project work plans, budget and other reporting requirements;
• Provide operational supports to organizing events and field activities; 
• Process Travel Authorization, TEC and logistic arrangement (flight, accommodation, etc.) for duty travels and missions;
• Make payments for LOA, procured goods and services.
• Undertake field missions and participate in events in support of field operations;
• Perform other duties as required.

• Bachelor’s degree in business administration, international relations, finance, management, accounting, social sciences, or related discipline.
• At least two years of relevant experience in project operation, office management, administration, accounting and/or audit, budget or finance
• Working knowledge of English
• National of Vietnam

• Experience working in UN agencies/INGOs/ international organizations/NGOs or in an international context is an asset; 
• Ability to take ownership and accountability for assigned processes and to work autonomously.
• Rigor and demonstrated attention to detail.
• Ability to work quickly and under pressure.
• Excellent writing skills
• Thorough knowledge of the communication and documentation standards.
• Thorough knowledge of corporate computerized financial / travel / Human Resources systems
• Thorough knowledge of organizational structure, administrative procedures, and policies, and matters of protocol
• Very good knowledge of the MS Office applications, Internet and office technology equipment.

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