NATO: NATO: Staff Assistant (Command and Coordination) – Temporary Hire – Geilenkirchen

This is a temporary position that needs to be filled urgently and is subject to taxation in accordance with the applicable laws of the Host Nation.

ABOUT YOU

We are seeking highly motivated individuals for the Operations Wing Command & Coordination Office, who will serve as point of contact for all Operations Wing issues relating to the Wing Commander and Deputy Commander in the administration, implementation and execution of Operations Wing’s mission related projects. Duties cover the normal span of administrative functions as well as protocol related and scheduling functions.

The ideal candidate must have:

-Good working knowledge of office management procedures and administrative principles acquired through at least 3 years related, current professional experience;

-Higher Secondary education and intermediate vocational training which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 4 years post related experience;

-Working knowledge of Automatic Data Processing (ADP) systems;

-A good command of English and German both written and spoken.

The following would be considered as an advantage:

-Previous NATO assignment;

-Experience working in an international/military environment;

-Previous professional experience as a secretary at executive management level;

-Familiarity with NATO administrative principles and procedures;

-Skilled in English punctuation and grammar;

-Completed advanced vocational training in an administrative/clerical field.

WHY TO WORK FOR US?

By joining our organization, you will be part of a multi-national team while working towards NATO”s common goal of safeguarding peace and promoting democratic values for over a billion people. We are committed to fostering a collaborative work environment built on mutual respect and professionalism, where every individual”s work makes a difference and have a meaningful impact on the mission and operation of the alliance. If this resonates you, we encourage you to apply.

YOUR ROLE

-Operating all types of standard office equipment, including PC-based applications on classified and unclassified systems using a full suite of professional office software;

-Preparing and typing correspondence, memoranda, letters, reports, talking papers, briefings and other forms of correspondence from draft;

-Drafting correspondence from oral instructions or written notes;

-Reviewing correspondence requiring signature for proper format and grammar;

-Taking, preparing, coordinating and distributing minutes of lengthy and technically complex meetings and conferences;

-Reviewing, processing and routing of all command group incoming and outgoing mail including faxes, local and external e-mail;

-Preparing visual aids and graphics presentations for Commander/Deputy Commander;

-Responding to telephones and visitors’ information and managing messages received;

-Maintaining/coordinating the Wing Commander’s and the Deputy Commander’s schedules and appointments, collecting and maintaining schedules of Operations Wing Key Personnel;

-Maintaining, monitoring command group suspenses, appointments and schedules and ensuring the awareness of concerned staff members;

-Monitoring action items of the Wing Commander’s meetings; liaising with Squadron Commanders, Operations Wing Division Chiefs, their staff or other key/managerial personnel on open action items;

-Maintaining Operations Wing command group filing system, filing, and retrieving documents;

-Collecting information, researching issues, compiling and preparing statistical information as directed;

-Coordinating visit arrangements for VIPs, performing protocol related duties, attending to military visitors, dignitaries, and other guests;

-Making travel arrangements and preparing itineraries and travel orders;

-Monitoring the status the Operations Wing portion of the annual Operations & Support (O&S) Budget, assisting in the development of the Operations Wing budget plan, issuing authorization for payments, and advising the Commander on the budget issues;

-Managing Operations Wing budget, including budget estimates, drafting of the budget plan, monitoring expenditures, issuing authorization for payments, and advising Commander on the budget issues;

-Act as Component Contracting Officer Technical Requirements (COTR) and manages the Operations Wing portion of related contracts;

-Managing the NATO Medal and award/recognition programme including the coordination of Wing submissions for NATO Medals, mission patches and other awards/recognitions;

-Controlling Operations Wing Esprit de Corps funds;

-Overseeing and coordinating, in general terms, the operation of the Operations Wing Orderly Room;

-Advising the Wing Commander/Deputy Commander in all matters concerning intra-component liaison and communication;

-Providing unofficial language translation support (English/German).

YOUR TEAM

The Operations Wing is responsible for the effective delivery of all flight operations to include scheduling, planning, execution and control, and safety. Operations Wing is responsible for planning and delivery of Combat Ready qualification and continuation training of aircrews.

To learn more about the NAEW&C Force, click here: https://awacs.nato.int/

YOUR SKILLS

-Excellent judgement and organizational abilities

-Considerable discretion, tact and diplomacy

-Versatility, as the job covers a wide variety of functions

-Ability to work methodically and accurately

SALARY/BENEFITS

Salary values indicated in this vacancy notice are based on NATO’s Single Salary Spine scale and is subject to taxation. Insurance for temporary personnel is provided by participation in the national social security system of the host country.

SUPPORTING DOCUMENTATION

Please attach any documentation (proof of highest education, diplomas, certificates, testimonials etc.) that you consider to be particularly relevant to the qualification requirements specified in this advertisement. Any documentation submitted in a language other than English must be accompanied by at least an unofficial translation. Please note that upon taking up duties, candidates will be asked to provide original certificates of their education and professional experience as relevant for this vacancy.

CONTRACT

The successful candidate will fill this post as a TEMPORARY HIRE and will be offered a limited duration contract of six-months. In accordance with the NATO Civilian Personnel Regulations, temporary staff may not be employed more than six months for the same assignment, however, if later required, contracts may be extended for another period of up to six months.

INTERVIEW

Our recruitment team will provide further guidance for invited candidates.

HOW TO APPLY

Ready to make an impact?

Click here to apply directly via the Talent Requisition Platform:

After creating a candidate account, select the job title you are applying for and complete the application form which includes a pre-screening questionnaire.

For more information on how to apply:

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