Non-profit Bookkeeper

About the Organization

Glacier Peak Institute is a unique community-based outdoor leadership organization that offers immersive outdoor STEM and excursion programs that allow youth to tap their potential. Rural communities like Darrington are teeming with potential, while also facing compounding challenges—from natural disasters to historical underinvestment and lack of resources for youth education, recreation, and community health. 

Through outdoor adventures and hands-on projects, youth develop creative thinking, problem solving, social and technical skills, and expand their environmental and local historical knowledge. By building relationships between rural and urban classrooms, GPI’s programs encourage connection and understanding, break cultural misconceptions and engage youth from across Western Washington as integral parts of their ecosystems. At GPI, we invest in the tools and experiences rural youth need to harness their full potential and directly contribute to the ecological and economic regeneration of their community.

Glacier Peak Institute began after the 2014 Oso slide and became a non-profit 501(c)(3) tax-exempt corporation in 2016.

Job Description

The Bookkeeper will complete all assigned tasks in a timely manor, update and maintain GPI’s computerized accounting and finances using best practices in nonprofit finance. This includes managing the organization’s revenue intake from diverse sources, ensuring timely completion of reports, and supporting staff when they process reimbursements that have met the organization’s grant requirements. Bookkeeper will process payroll using the established payroll software. This position will include developing working relationships with staff, board, vendors, partners and funding sources.

Job Duties

• Responsible for tracking and entering grants, donations, invoices, pledges and payments into computer systems such as Quickbooks, Little Green Light, etc.  and
• Answer staff questions and provide documentation relative to processing payables.  Manage expense reports to include onboarding team members in the system, processing approved reimbursements and sending to Quickbooks.
• Work with staff and Board of Directors to prepare the organization’s annual budget.
• Allocates administrative expenses and prepares invoices for government and other contracts.
• Prepares a budget-to-actual report for contract upon request
• Reconcile fundraising records in the database against deposits for accuracy.
• Prepare reports as needed, obtain financial statements from accountant and send as needed.
• Review tax forms for accuracy and answer tax prep questions from accountant
• Assist with audits and tax preparation: This includes providing financial information to the organization’s auditors and accountants such as Form 990 submission to the IRS
• Schedule next year’s finance committee meetings prior to each board meeting
• Schedule accountant to attend board meeting & present IRS Tax Form 990
• Compile accounts payable, Confirm W9 on file for contractors, Enter bills in Quickbooks with account & class coding, Confirm delivery method with vendor, Run Quickbooks Bill Pay to send payments (EFTs and checks)
• If cash flow is a problem, work with Executive Director & treasurer to choose which bills to pay and which bills to hold
• Current Year Budget reforecast – work with leadership to compare budget v actuals in each category and project upcoming expenses, reallocate items within budget as necessary.  Work with HR to on-board new team members and confirm W4s have been obtained prior to processing payroll.   Process semi-monthly Payroll in ADP
• Obtain financial reports to be reviewed  by the finance committee
• Attend finance committee meeting and update monthly financial statements with tick marks/notes & distribute for Board Meeting (3rd Tuesday)
• Experience with Quickbooks
• Enter and maintain information on donations in database.
• Making deposits at the bank.
• Analyze financial data to identify trends and make recommendations to the organization’s leadership.

Education and Experience Requirements

• Bachelor’s degree in accounting or finance OR equivalent work experience
• Payroll processing experience.
• Proficient in Microsoft office applications and QuickBooks.
• Strong organization and communication skills.