NRC: Grants Coordinator – Kampala

Generic responsibilities

Adherence to NRC policies, guidance and procedures
Develop and maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including the filing of grant documents (including through the cycles and Office 365)
Contribute to the development of donor applications and reports, as well as ensuring donor compliance and quality control
Contribute to the development and revision of funding proposals, budgets, and donor reports
Be updated on donor priorities and track and share relevant calls for proposals
Document, analyze, and share learning from the proposal and reporting process, and compliance with donor rules and regulations
Contribute to continuously improving internal grant management systems
Provide an internal helpdesk on donor-related issues, including organizing and delivering training in donor rules and regulations, as well as proposal and report writing
Coordinate the development and distribution of internal reports
Contribute to PCM training and usage of the NRC PCM framework in the CO as delegated by the Head of Programme
Support external donor audits
Represent with relevant partners and donors as delegated
Promote the rights of refugees in line with the advocacy strategy

Specific responsibilities 

Responsible for reporting and oversight of a specific portfolio of grants for which NRC Uganda is the lead agency, either amongst a consortium of external partners or a regional programme with other NRC country offices, namely (at current): for example, ECHO ICLA (led by NRC)
Liaise and coordinate in donor reporting between the area office, PDM, the region and donors
Organizing and facilitating Go No GO meetings, Project review meetings, GoM, GCM and updating the PCM RACI
Archiving and updating the Project folder under the filing tree, ensuring that all documents are archived and in compliance with the NRC compliance checklist
Follow up on all applications and update the online grants tracker, and share with managers
Support for monitoring BVA’s and identifying areas of concern for HOP to act
Conduct monitoring and field support missions to project sites related to the grant’s portfolio
Support research, advocacy, and communications related to the grant’s portfolio
Deputize for the partnership coordinator as directed

Please download the JD Grants Coordinator – Uganda 2025.docx to learn more about the position

Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Professional competencies for this position: 

Between 3-5 years of relevant experience within field of expertise
Relevant experience from the project management in the humanitarian sector
Experience from working with humanitarian and development donors
Good understanding of donor rules and regulations
Skills and experience in report and proposal writing
Strong communication, coordination and interpersonal skills
Strong analytical skills (data and financial)

Behavioral competencies

Planning and delivering results
Managing resources to optimize results
Influencing
Handling insecure environments

What we offer

Duty station: Kampala Country Office
Contract: national contract, 6 months (extension possible, dependent on funding)
Travel: Frequent travel to the project sites
Salary/benefits: grade 7 on NRC’s national salary scale.
NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Find out more about the benefits of working for NRC

Important information about the application process

All Internal candidates should click on the suitcase icon labelled “I am an employee” to be redirected to NRC’s internal careers site.
Application is online only; Qualified Ugandan Nationals only: Who are current employees.
Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.

Please Note:

NRC does not at any stage of the recruitment process request candidates to make payments of any kind. Further, NRC has not retained any agent to conduct recruitments on behalf of the organization.
NRC is committed to protecting staff and the people we serve within our programmes from exploitation and abuse and any kind of misconduct. NRC has specific policies, including our Code of Conduct, PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, Suppliers, consultants and other stakeholders and has Zero Tolerance towards any breach. Any candidate offered a job with NRC will be expected to sign NRC’s organizational Policies and Code of Conduct as part of their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
NRC is an Equal Opportunity Employer.
NRC is committed to a diverse workforce through Diversity Equity and Inclusion; therefore, Qualified Female Candidates, Refugees and Persons with Disability are encouraged to apply.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian Organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

NRC’s programme in Uganda has a community-based approach and uses protection analysis to inform the response and target the most vulnerable refugees and host communities. The programme is multisector and anchored mainly on market-based interventions, with expertise in education, protection, livelihood and food security (LFS), water, sanitation and hygiene (WASH) promotion, shelter and information, counselling and legal assistance (ICLA). NRC is present in all larger refugee hosting districts. Scaling up our activities with the hard-to-reach populations is our priority, resulting in an integrated urban programme, among other activities.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

Do demanding and professional work, often in challenging contexts.
Join a work culture that empowers every employee to share ideas and take responsibility.
Be part of a welcoming and supportive community committed to human dignity.

Learn more about NRC

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements