Office & Administrative Associate

About YVSC

Yampa Valley Sustainability Council (YVSC) is a 501(c)(3) nonprofit organization located in Steamboat Springs, CO (Routt County). Established in 2009, YVSC is guided by the mission, “to serve as a leader, resource and catalyst for building a sustainable and resilient Yampa Valley region.” YVSC programs span Resilient Land & Water, Waste, Energy, Transportation, and Community Engagement. In recognition that climate change is the most pressing sustainability issue of our time, YVSC is committed to advancing climate action — actions that reduce greenhouse gas emissions through decarbonization and carbon sequestration and build resilience —  throughout our priority areas through programs, partnerships and education.

Position Description

YVSC is committed to impact, collaboration and strengthening community connections across a range of stakeholders, partners and donors, which requires administering a welcoming and organized office and providing support to a fast paced team. The Office & Administrative Associate serves a support role to our organization at large, supporting office-wide needs including events logistics, resource and supply management, human resources and program administration where needed. This position reports primarily to the Executive Director.

Primary Responsibilities

HR/Administrative Support

• Manage administrative aspects of employee recruitment and onboarding processes, prepare new hire paperwork.
• Manage employee benefits administration and organizational insurance. Complete required administrative filings and record-keeping.
• Maintain YVSC’s digital database management systems (Salesforce, Google Drive, Microsoft Office).
• Ensure compliance with all local, state and federal accounting and reporting requirements.
• Receive mail, support bank deposits and financing activities as assigned.
• Help maintain up-to-date internal organizational policies and practices (professional development administration, human resource policies, etc.) to align with best practices.

Office/Team Support

• Staff front desk to welcome and direct office visitors, calls and emails to correct information and/or staff.
• Manage and maintain professional work environment and supply inventory.
• Coordinate general building management and upkeep services and contracts.
• Schedule meetings and team building sessions as required. Coordinate use of meeting rooms to support program activities such as events, workshops, etc.
• Manage updating and sharing information on staff and board – i.e. contact lists, birthdays, work anniversaries, etc.
• As appropriate, assist program staff and work as a member of program teams to ensure the effective and efficient operations of YVSC, filing and record keeping, preparing materials for project meetings and handling related routine correspondence.
• Support administrative and logistical duties as assigned.

Events Responsibilities

• Coordinate event planning logistics (ie. ticketing, invitations, venue reservations, catering, volunteer coordination, etc.
• Support run of show of events as needed, and support event communications and promotions as needed.
• Coordinate and lead event set up, take down and clean up.

Required Qualifications

• Bachelor’s Degree and a minimum of two years of related experience, or equivalent combination of education and experience.
• Experience managing human resources and administrative tasks surrounding employee benefits, compliance with state and federal regulations and general operations.
• Proficient in database management, Microsoft Office, Google Suite.
• Ability to work in-person at the YVSC office.
• Proven ability to work as a team player with diverse groups; strong interpersonal skills.
• Excellent time management skills and ability to work in a fast-paced environment with multiple overlapping deadlines.
• Highly motivated self-starter with strong organizational skills.
• Attention to detail and accuracy, ability to plan ahead and organize, strong communication and problem solving skills.
• High level of integrity, professional maturity and sound judgment.
• Ability to handle confidential information with discretion.
• Commitment to diversity, equity, inclusion and accessibility.
• Ability to learn and adapt to new systems and processes quickly.

Helpful Qualifications

• Background with nonprofit organizations or philanthropy.
• Proficient in Canva and/or Adobe.

Salary and Benefits

This position is full-time, salaried with a starting rate of $50,000-$55,650. Salary is commensurate with experience. This position includes benefits: medical, dental, vision, flexible schedule, paid time off and SIMPLE IRA. A part-time position could be considered for the right candidate.