Office Administrator

Part-Time Position

Pollinator Partnership (P2) is looking for an experienced and passionate professional who possesses the skills to assist the administrative team with execution of administrative and finance duties for a non-profit organization. This candidate should be a detailed and team-oriented professional, have a strong work ethic, and be committed to the mission and values of P2.

About Pollinator Partnership:

Pollinator Partnership is a 501(c)(3) nonprofit organization whose mission is to promote the health of pollinators, critical to food and ecosystems, through conservation, education, and research. As the world’s largest organization devoted exclusively to the preservation of the birds, bees, butterflies, beetles, and bats, P2 plays a key role in preserving terrestrial ecosystems, promoting agricultural productivity, and enhancing local communities through pollinator-centered work. P2 has been actively supporting the conservation and protection of pollinators throughout North America since 1996. Pollinator Partnership Canada (P2C), established in 2013, is P2’s sister organization, and the two groups work seamlessly together across borders. A multifaceted approach using science; habitat preservation and creation; policy outreach; and public education has helped P2 achieve our goals in pollinator conservation. For more information, visit pollinator.org.

Principal Responsibilities:

• Provide administrative, general office, and finance support for a nonprofit including financial coding, paperwork for funders and partners, and grant administrative assistance.
• Office duties including answering phones, sorting mail, and filing.
• Assistance with yearly financial audit, state taxes, and form 990.
• Process donations and ship materials to members.
• Assist with human resource duties including payroll management, insurance, onboarding, and employee benefits.
• Information Technology support.
• Maintain accurate and complete records of all relevant accounting information.
• Assist with creation of monthly, quarterly, and annual financial reports.
• Distribute payments for contractors, services, and staff reimbursements.
• Create invoices for funders, donors, and others.

Required Skills:

• Office administration, human resources and/or finance experience required (2+ years experience preferred).
• Highly organized, detail-oriented, and resourceful.
• Excellent interpersonal skills.
• Strong planning and implementation skills.
• Strong communication skills.
• Strong computer skills, including Microsoft Office, Salesforce, and QuickBooks.

Compensation: $25,000 – $27,500 annually (20 hrs per week). Compensation will be based on experience and qualifications.  

Location: San Francisco, California – Financial District. This is an in-person position.

This position will be filled as soon as possible. Early submissions are encouraged.

Pollinator Partnership is an equal opportunity employer. P2 offers equal employment opportunities without regard to race, color, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, veteran status, or any other characteristic protected by law.