Office Administrator

OVERVIEW

The Jiyan Foundation for Human Rights is a non-governmental, non-profit organization committed to supporting survivors of human rights violations through a comprehensive and holistic approach. Since its founding, the Foundation has provided specialized services, including mental health and trauma care, medical assistance, legal support, and social reintegration programs. Operating across Iraq and the Kurdistan Region, the Foundation focuses on the promotion of justice, dignity, and the long-term well-being of individuals and communities affected by war, persecution, and violence. Our team works with dedication to fostering resilience and building a society where human rights are respected and protected.

The Jiyan Foundation for Human Rights is currently inviting qualified and motivated individuals to apply for the position of office administrator, based in Sulaymaniyah, KRG—Iraq.

Position: Office Administrator.

Status: Full-time.

Based: Sulaymaniyah, KRG—Iraq.

Reports to: CEO

Required Degree: Bachelor’s degree in administration or management.

Application Deadline: July 15, 2025

Starting Date: As soon as possible

KEY RESPONSIBILITIES AND DUTIES

1. Provide comprehensive administrative and logistical support to the CEO in day-to-day operations.

2. Manage the CEO’s calendar, schedule appointments, and coordinate internal and external meetings.

3. Arrange travel plans and accommodations, and prepare detailed itineraries for the CEO.

4. Draft, edit, and proofread emails, reports, letters, and presentations on behalf of the CEO.

5. Prepare agendas, take minutes, and follow up on action items from meetings attended by the CEO.

6. Handle confidential and sensitive information with the utmost discretion and professionalism.

7. Act as the main point of contact between the CEO and staff, partners, donors, and external stakeholders.

8. Organize Board of Directors meetings, including scheduling, document preparation, and minute-taking.

9. Maintain accurate and updated records for Board members, including contact lists and meeting documentation.

10. Assist the CEO in tracking deadlines, priorities, and key organizational deliverables.

11. Support the implementation of CEO-led and Board-supported projects and initiatives.

12. Follow up with departments to ensure timely submission of reports and materials requested by the CEO or Board.

13. Carry out general administrative duties and other tasks as assigned by the CEO, in alignment with the needs of the executive office.

HOW TO APPLY

Please submit, in English:

• cover letter outlining your motivation to work with Jiyan in this position

• CV detailing your previous work experience

• Reference letters or reference contacts

via this form: APPLY HERE

Please note that applications that do not meet the requirements or that are incomplete will not be considered.

EQUAL OPPORTUNITY

The Jiyan Foundation for Human Rights is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively promote diversity and inclusion in our workplace, fostering an environment that respects and appreciates each team member’s unique perspectives, experiences, and talents.