Office Administrator

Position Summary

Iowa Natural Heritage Foundation is seeking a proactive and detail-oriented Office Administrator to manage front-office operations and support our administrative and financial functions. This role includes front desk reception, general office management, accounts payable/receivable, and basic IT support. Reporting directly to the CFO, the Office Administrator plays a key role in maintaining a smooth, efficient, and professional office environment. The salary range for this position is $42,000- $56,500.

Key Responsibilities

• Serve as the first point of contact at the front desk: welcome visitors, answer and route phone calls, and respond to general inquiries.
• Support daily office operations including mail handling, maintaining supplies, and other general functions.
• Manage Accounts Payable and Accounts Receivable processes under the guidance of the CFO, including invoice processing, desktop deposits, and other financial documentation.
• Administer the company credit card and fleet card programs by monitoring transactions, tracking receipts, ensuring timely submission and coding by staff, and maintaining accurate records for financial reporting.
• Assist with IT support: set up and maintain office equipment, perform basic troubleshooting, and coordinate with external IT service providers.
• Maintain accurate and organized filing systems, both digital and physical, including financial, donor, and operational records.
• Provide administrative support as needed, including some event coordination and internal communication tasks.
• Ensure the front office and shared spaces remain tidy, stocked, and welcoming.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in business, nonprofit management, or related field preferred. Relevant professional experience may substitute for formal education.
• At least 2 years of office administration experience, ideally within a nonprofit organization.
• Familiarity with accounting processes and systems (e.g., Sage, Salesforce, Ramp).
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook); comfort with cloud-based systems is a plus.
• Basic technical troubleshooting skills and willingness to liaise with IT vendors.
• Excellent communication, organization, and interpersonal skills.
• Ability to multitask, prioritize work, and maintain confidentiality.
• Passion for supporting a nonprofit mission and helping the team operate effectively.

Work Environment

• On-site, front-desk office setting
• Regular hours: Monday–Friday, 8:30 AM – 4:30 PM
• Occasional lifting of up to 25 lbs. (office supplies or equipment)

Find full job description here: https://www.inhf.org/about-us/conservation-jobs/office-administrator-job-announcement