Office Administrator

If you are a driven professional with a proven track record of
success who is passionate about making a difference through the
work they do, The John A. Hartford Foundation has a one-of-a-kind
opportunity for you to be a part of the nation’s leading
philanthropy with a sustained interest in aging and health. To help
support our ongoing growth, we are seeking a dynamic team player to
join our team as an Office Administrator.

About Us

Background: The John A. Hartford Foundation, based in New York
City, is a private, nonpartisan, national philanthropy dedicated to
improving the care of older adults. For more than three decades,
the organization has been the leader in building a field of experts
in aging and testing and replicating innovative approaches to care.
The Foundation has three areas of emphasis: creating age-friendly
health systems, supporting family caregivers, and improving serious
illness and end-of-life care. Working with its grantees, the
Foundation strives to change the status quo and create a society
where older adults can continue their vital contributions. For more
information, visit www.johnahartford.org and
follow @johnahartford.

 

Essential Duties and
Responsibilities:

As an Office Administrator at The John A. Hartford Foundation,
you will provide high level administrative support to the President
and Executive Assistant (EA) to the President, as well as to
Program staff as needed. This position will also assist with
day-to-day operations of the Foundation and will serve as the
direct liaison to several third-party vendors. The following are
the core responsibilities:

• Provide administrative support to the EA and serve as a back-up
  for scheduling appointments, maintaining calendars, organizing
  meetings, arranging travel, preparing documents, and reconciling
  expenses to the President
• Serve as office point of contact for incoming inquiries from
  mail, email and phone
• Answer and screen phone calls; directs caller to the
  appropriate personnel and forward accurate messages to staff
• Organize logistics for Board Meetings
• Assist in preparation and dissemination of Board books and
  Board materials as needed
• Maintain Foundation’s inter-office calendar and attendance
  records
• Coordinate and communicate with vendors and venues
• Coordinate and set up meetings and luncheons held at the
  Foundation
• Order office supplies and maintain office supply inventory
• Arrange for required maintenance and replacement of office
  equipment
• Oversee office maintenance, including cleaning service, storage
  and security
• Assist with hiring and onboarding interns
• Manage JAHF general jobs inbox
• Assist with any other projects as needed

 

Desired Qualifications, Education and
Experience:

• S. degree required along with a minimum of one year of relevant
  office experience working as an Administrative Assistant
• Previous experience in the non-profit sector and an interest in
  the Foundation’s philanthropic objectives preferred
• Prior experience with calendar management
• Relevant experience using online document management systems,
  expense reporting and online Board meeting portals

Necessary Knowledge, Skills,
Abilities:

• Excellent communication skills both oral and written and the
  ability to communicate with diplomacy and discretion
• Proficient all in aspects of the MS Office Suite
• Strong organizational skills
• Working knowledge of office machinery (PC, printer, copy
  machine, etc.)
• Ability to work in an environment of tight deadline and
  changing priorities
• High level of motivation and initiative
• Ability to work as part of a diverse, cross-functional
  team
• Capacity for growth and assuming greater responsibilities

Salary and Benefits:

The John A. Hartford Foundation offers a salary range of $55,000
to $60,000, commensurate with experience. At The John A. Hartford
Foundation employees love what they do and love where they work. We
offer great perks like:

• Comprehensive Medical and Dental Plans
• Disability and Life Insurance
• 401(k) with Company Match
• Generous Vacation Plan and Holiday Schedule

How Do I Get Started?

To apply please submit the following to jobs@johnahartford.org:

• An updated resume
• A brief cover letter outlining your experience and interest in
  working for The John A. Hartford Foundation

Please note: If you are offered employment, it will be
contingent upon the successful completion of any and all background
verifications. Your submission will receive a brief electronic
acknowledgement. Due to the anticipated volume of applications
further contact by applicants is not allowed. Please no phone
calls.

The John A. Hartford Foundation is an affirmative action and
equal opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, disability, age, sexual orientation, gender
identity, national origin, veteran status, or genetic information.
The John A. Hartford Foundation is committed to providing access,
equal opportunity and reasonable accommodation for individuals with
disabilities in employment, its services, programs, and activities.
To request reasonable accommodation, please contact the HR
Department at 610-295-3105.